Adding a master's program for PhD students
- Kidd, Denise
PhD students may need to have a master’s program added to their curricula record if they’d like to have the credential posted to their transcript or if they are abandoning their PhD program.
SGASTDN or SFAREGS?
If adding to a future term in which the student hasn’t yet registered, add the program in SGASTDN.
If adding to the current term or a term in which the student is registered, add the program in SFAREGS.
Add the Masters curriculum
In the Curricula tab > Curriculum block, click Insert.
Click in the Catalog Term field and enter the appropriate catalog term, and enter 20 in the Priority field.
In the Program field, enter the string.
Next block/section.
Enter the Field of Study and Department. Save.
If the student is completing the masters and will continue the PhD, you’re finished.
If needed, inactivate the PhD program
If a student is no longer pursuing the PhD and is switching to the masters, there are a few extra steps.
Previous block/section to the Curriculum block.
Click Update.
Click in the Priority field and change the value to 10. Save.
The PhD is likely the priority 10 program, so changing the MS (priority 20) to 10 inactivates the PhD program.
Change the student type
This is only done if you’ve inactivated the PhD.
Change the student type to Continuing Graduate.
If the change is done in SFAREGS, change the student type in the Student Term tab.
If the change is done in SGASTDN, change the student type in the Learner tab.
Change the classification
This is only done if you’ve inactivated the PhD.
Change the classification, which is managed by attribute, to RCGM Class of Graduate Masters in SGASADD. Be sure to remove the RCGD attribute. (see: Managing student attributes (SGASADD))