Updating a student's record for approved part time permission (SFAREGS)
- Denise Kidd
- Chloe Pastore
Viewing time status history
You can view a student’s semester time status history by entering the term and ID in the SFAREGS key block. Do not click Go, but rather click the Time Status Information button.
All time status options are available in the Time Status Code Validation (STVTMST) table.
Calculating time status
Enrollment status is calculated according to the enrolled hours indicated below:
Undergraduate careers
| Fall/Spring | Summer | ||
Minimum Enrolled Hours | Maximum Enrolled Hours | Minimum Enrolled Hours | Maximum Enrolled Hours | |
Full Time (Report externally as Full Time) | 12 | 99 | 6 | 99 |
Part Time (Report externally as Half Time) | 6 | 11.99 | 3 | 5.99 |
Part Time (Report externally as Less Than Half Time) | 0.1 | 5.99 | 0.1 | 2.99 |
Graduate careers
| Fall/Spring | Summer | ||
Minimum Enrolled Hours | Maximum Enrolled Hours | Minimum Enrolled Hours | Maximum Enrolled Hours | |
Full Time (Report externally as Full Time) | 9 | 99 | 6 | 99 |
Part Time (Report externally as Half Time) | 4.5 | 8.99 | 3 | 5.99 |
Part Time (Report externally as Less Than Half Time) | 0.1 | 4.499 | 0.1 | 2.99 |
Registered in Research 9970, 9980, or 9990 research course | 0 | 99 | 0 | 99 |
Professional careers (Law School)
| Fall/Spring | Summer | ||
Minimum Enrolled Hours | Maximum Enrolled Hours | Minimum Enrolled Hours | Maximum Enrolled Hours | |
Full Time (Report externally as Full Time) | 10 | 99 | 6 | 99 |
Part Time (Report externally as Half Time) | 5 | 9.99 | 3 | 5.99 |
Part Time (Report externally as Less Than Half Time) | 0.1 | 4.999 | 0.1 | 2.99 |
Registered in Research 9970, 9980, or 9990 research course | 0 | 99 | 0 | 99 |
Medical career (Medical School MD degree)
| Fall/Spring | Summer | ||
Minimum Enrolled Hours | Maximum Enrolled Hours | Minimum Enrolled Hours | Maximum Enrolled Hours | |
Full Time (Report externally as Full Time) | 0.1 | 999 | 0.1 | 99 |
Conducting Research | 0 | 99 | 0 | 99 |
Part time permission is indicated in SFAREGS
In the key block, enter the part time term and student ID. (Override any holds using “OVR”). Go.
Graduating seniors
Seniors who need fewer than 12 credits in their last semester may request to be in a part-time status for their last semester. Students should work with their academic advisor to complete the Part Time Permission Form. The Part Time Permission Form is in Salesforce, and when approved by the advisor, it uses a workflow to notify Financial Aid and automatically opens an incident in our ServiceNow queue.
Additional information on the tuition assessment for part time students: Tuition and Fees
Update the Student Type
In the Student Term tab, change the Student Type to F (Continuing Full Time). Save.
Non-graduating seniors
Non-graduating students may be approved for part-time status by way of a CAR (Committee on Academic Requirements) petition. Advisors will open an incident indicating the term of approval along with the student’s ID.
Update the Fee Assessment Rate
In the Student Term tab, change the Fee Assessment Rate to BPTR. Save.
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.