Processing graduate interdivisional transfers (IDTs)
- Denise Kidd
General Guidelines
Interdivisional transfers occur for students in dual degree programs when they need to have a change to their primary (priority 10 program). When a dual-degrees student reaches the point in their matriculation when the current priority 20 should become priority 10, the accepting school should be making this change. The accepting school can also be thought of as the “new priority 10” school.
Example: Student’s priority 10 is MPH and the priority 20 is MD. The student is moving back to the MD as the primary program, which should be updated to priority 10.
Who is the accepting school? SOM is the accepting school in this example.
How do the curricula change? SOM will change MD priority to 10 and MPH to 20 with notification to SPHTM.
When going back to 10 MPH and 20 MD, SPHTM is the accepting school. SPHTM changes MPH to 10 and MD to 20 with notification to SOM.
With dual degrees, neither degree should be inactivated or otherwise removed unless the student is altogether dropping one of the degrees. In this case, the dropped degree should be inactivated by the respective school. This applies also to leaves of absence: If the student is going on LOA from any SOM program, the SOM program should be changed to priority 20 by SPHTM and the SOM program should not be inactivated or otherwise removed.
Example: Student has priority 10 MPH and priority 20 MD. If the student wants to drop the MPH, SPHTM should inactivate (not delete) that curriculum by changing the MD to 10.
Processing an interdivisional transfer requires 3 steps: update the curricula priorities, update the student type, and update the classification.
Update curricula priorities, student type and attributes
During all semesters of dual-degree matriculation, graduate students must have both programs on their record: one as the priority 10 and the other as the priority 20. Unless one program is dropped by the student, do not remove either program, but instead change the curricula priorities.
See also: Changing curricula priorities for dual graduate programs
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.