Providing letters/verifications upon request
- Denise Kidd
- Jana Whipple
- Chloe Pastore
Request | For submission to | What we need | Link to template/other guidance |
|---|---|---|---|
To show full-time status | insurance company |
| We generally don’t provide letters for this purpose, and the student should order an enrollment verification via Gibson. |
Midterm grades report | transfer institution |
| Refer to NTC or SoPA for undergrads and to the school for grad students. NTC students' requests are fulfilled by the NTC Office of Student Conduct: https://conduct.tulane.edu/deans-certification-new We never provide grade reports for midterm grades. Midterm grades are not part of a student's academic record and therefore not on the transcript. |
College Report | transfer institution |
| Requests to complete College Report forms are fulfilled by the NTC Office of Student Conduct. https://conduct.tulane.edu/deans-certification-new If they also need a transcript, provide general ordering guidance. (Here’s a copy + paste response) |
Invitation to Commencement | government |
| Some international students need this for visa purposes if their family wants to attend commencement |
Upcoming Graduation |
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English/In-Person Coursework |
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Completed Degree Letter |
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| Sometimes employers request our students have a letter directly from the registrar while waiting for diplomas. https://tulane.box.com/s/507kbaijg0ucwrxl3lqf684ktki1xtx3
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Notarized Diploma | General Counsel | Physical copy of diploma for photo | |
Notarized Transcript | General Counsel | Physical copy of transcript for photo | Paste small photos of the transcript at the top of the letter |
AMCAS Transcript Update Letter | Give to student to upload to Parchment |
| When a student submits a transcript to AMCAS before all grades are posted, AMCAS requires this letter to accompany the updated transcript. Issue the student a credit on Parchment. Instruct student to add this as an attachment when placing their new order. |
Letter of Non-Attendance |
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CIEE-TU Letter of Non-Attendance/ Non-SOR letter | Letters typically provided to graduate degree application processing services (thru Liaison Intl) to clarify SOR partnership & transcripts | Confirm we do not hold student records in CIEE Teams sheets AND Banner | Template, directions, copies of letters provided are in Box: https://tulane.app.box.com/folder/172644142021 Ask CIEE student for name, DOB, the term they attended CIEE programming (Ex Fall 2019, Winter term/Spring 2022), and whether they participated as a high school student or university student. Look up student on CIEE term spreadsheet in CIEE Teams. Search for student in Banner (SPAIDEN>GUIALTI) to determine whether we hold any record of student. |
TSSW 60-hour pre-planned masters degree/practicum verification requests | licensing boards |
| Refer to TSSW. If a TSSW student requests a letter to confirm that they completed a 60-hour pre-planned masters degree program, they should complete the following form: Online Survey Software | Qualtrics Survey Solutions Social Work student forms can be found here: Alumni & Continuing Education Forms | Tulane School of Social Work Louis Fernandez, our MSW Field Education Program Coordinator, is the primary point of contact for receiving requests and composing letters. Students are to submit their requests through the official link: Online Survey Software | Qualtrics Survey Solutions . Letters pertaining to the verification of field education practicums and associated hours will be directed by Louis to Lindsey Fields, our Director of Field Education, for her signature. For letters affirming the completion of the MSW Program or indicating the student's "Good Standing" status within the MSW Program, these requests will be forwarded to me as the Director of MSW Programs for signature. I hope this clarifies the process for requesting and routing different types of letters. If you have any further inquiries or require additional information, please do not hesitate to reach out. Your understanding and cooperation in this matter are greatly appreciated. Respectfully, Dr. Kathy Oquelí McGraw
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NTC students - Letter of Good Standing (includes both academic and conduct standing), also referred to as transient letter | Various - GR applications, internships, transferring universities, Study Abroad, military/ROTC, etc | REGISTRAR DOES NOT COMPLETE | Refer NTC students to Dean’s Certification through the Student Conduct office within Student Affairs. Students can request a letter of good standing here: Dean's Certification - New | tulane |
SOM letters (good standing, jury duty, etc.) | Various | Registrar does not complete | Refer students to SOM’s Student Affairs Office > Document Request link |
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.