Entering dissertation and thesis titles (SHATCMT)

Owned by Denise Kidd
Last updated: Oct 31, 2024
3 min read

Dissertation and thesis titles are entered in SHATCMT, and they are placed at the end of the last semester of enrollment on the transcript.

General guidelines

Dissertation and thesis titles should typically be entered into Banner once the dissertation has been successfully defended and approved by the student’s committee.

  • After Successful Defense: Once the dissertation is defended and any required revisions are completed, the title should be entered. This ensures that the title reflects the final approved version of the dissertation.

-OR-

  • With Submission of Final Dissertation: The title may be entered at the same time as the student submits the final, formatted version of their dissertation to the graduate school or the library repository.

It’s important to  ensure the title is entered after approval but before a student can order a transcript with their degree conferred information.

Dissertation format

The format used to enter dissertation titles is as follows:

(1) DISSERTATION: (2)“DISSERTATION TITLE.” (3)(DEPARTMENT, DISSERTATION ADVISOR) (4)DEFENSE DATE: MONTH DD, YEAR.

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Key block

  1. In the key block enter:

  • Student’s ID number

  • Level

  • Originator - select LGY5

    • If you do not see LGY5 as an option, contact the Office of the Registrar.

  • Term - term the title should appear

Click the Go button.

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  1. Select the Transcript Comments By Term Tab.

Enter the text

  1. In the Comment field, enter the dissertation title. Note that the field is 50 characters and you can enter text in multiple lines.

  2. Once you’ve entered 50 characters, your cursor will jump to the Term field. Enter the term code for the student’s last term attended.

  3. Press the tab key, which places you in the Effective Date field. Enter the date of successful defense.

  4. Click the Insert button or press the down arrow key on your keyboard to create a new line.

  1. Enter more text in the Comment field, and enter the Term and Effective Date. Repeat this until the full title is entered.

  2. Click the Save button. Notice that the Level and Originator auto-fill with these two values.

Confirm the text has published to the transcript

  1. Check the transcript in the Gibson Advisor tab to confirm the text has published to the transcript.

Watch a demonstration