Graduation & Commencement

This report details in full the information about a student and their program, the diploma name and the diploma address and phone, the application date, the status, the permanent address and phone, the advisor, the cohort, etc.

It is the most complete set of data regarding a student who has applied to graduate and is used to proof the information about the upcoming degree to ensure accuracy before conferral and diploma printing.

This report generates a diploma order in the formatting required by Paradigm. While some editing and preparation must still be done after the report is generated, for the most part, the order is ready to be submitted to Paradigm with this information.

This report supplies information about the graduate applicants who may be missing credit hours, grades, or dissertation information. It is a tool used to prepare for conferral by catching records that need updating or repair before conferral date.

• Grad App - Requirements Error Checking (CR-DEGR-010)

  • Only grad apps in the selected term

    • BIA will need to update term prompt for feed (need to put on ops calendar)

  • UG_CHECK_ME

    • This tab flags UG students who

      • Have less than 120 possible credits based on earned and currently registered credits

      • Have a current cumulative GPA < 2.0

  • GR_CHECK_ME

    • This tab flags GR students who

      • Are PHDs with less than 48 possible credits based on earned and currently registered credits

      • Are not PHDs with less than 30 possible credits based on earned and currently registered credits

      • Have a current cumulative GPA < 3.0

  • PR_CHECK_ME

    • This tab flags PR students who

      • Are JDs with less than 88 possible credits based on earned and currently registered credits

      • Are SJDs with less than 10 possible credits based on earned and currently registered credits

      • Are LLMs, LMAs or LMIs with less than 24 possible credits based on earned and currently registered credits

      • AreM LDs with less than 30 possible credits based on earned and currently registered credits

      • Have a current cumulative GPA < 2.0

  • MD_CHECK_ME

    • This tab flags MD students who

      • Are MDs with less than 156 possible credits based on earned and currently registered credits

  • CER_CHECK_ME

    • This tab flags CER and PBC students with less than 12 possible credits based on earned and currently registered credits

  • OTHER

    • This tab is flagging any ND students who were somehow able to submit a grad app

  • MISSING GRADES

    • Flags any null, I, XX, or UW with no last attend date grade for any term prior to the grad app term

  • DISSERTATION CHECK

    • Flags a long list of PhD and major combinations that require dissertations and pulls SHATCMT info

      • May need to update this list

  • ALL GRAD APPS

    • Lists all grad app data including grad date

• Error Checking – Grad App SHADIPL SO Degrees

  • Only grad apps in the selected term – no WPs or Wfs

    • BIA will need to update term prompt for feed (need to put on ops calendar)

  • DIPLOMA ADDRESS CHECK

    • Flags records if

      • Diploma name is null

      • Diploma address 1 is null

      • Diploma nation code is null

  • GRAD DATE

    • Lists all grad app records with date – filter for errors

  • DUPLICATE SOUGHT

    • Only looks at outcomes 1, 2, and 3, flags duplicates

  • OTHER ERRORS

    • Flags SHAGAPP records if

      • Degree = ND

      • Degree or Major 1 is null

  • ALL DETAIL

    • Lists all SHAGAPP records

This report details the current term’s graduate applicants and the existence of their DA hold. It shows all applicants, and whether or not they have a DA hold, the hold which prevents graduates from registering in a future term.

This report details the currently active DA holds and whether or not an application is on file, and for which term. It is the opposite view of the REGR-037.

This report details the current expected attendance and breakdown of counts for the upcoming Unified Ceremony (Spring Only).

This report details the currently active OA holds, which prevents students from accessing the online graduation application until their school or advisor allows for it to be accessed.

This report details the active SHADEGR records and allows for the comparison of awarded, and sought/certified or sought/uncertified degree records. This is a useful tool during conferral to confirm degrees are accurate and to prepare for manually awarding them after conferral during addenda.

Error Checking - Diploma Name Proofing

• Commencement archive

• Commencement Coordinator guide