Certifying students for graduation (SoPA)
- Denise Kidd
SoPA students apply for graduation online via Gibson. Students not currently enrolled should submit a paper/PDF application.
The student’s curriculum, program and field of study in Banner must be the same as the curriculum on the online application for degree.
SHAGAPP
A SHAGAPP (Graduation Application) record is created automatically when the student submits the online application for degree or is created in the Registrar’s Office when the student submits a PDF application.
Changes to Curricula after SHAGAPP (Graduation Application Record) has been created
Ask the Registrar’s Office Commencement Coordinator to remove the SHAGAPP record.
In SFAREGS, update the student’s program.
The student must reapply for the degree online or submit a new PDF application.
If the Advisor is creating a new undergraduate secondary program, including a certificate, a new online application for degree for the new secondary degree will be required.
Commencement degree certification application
The Commencement degree certification application is used to create the Reading/Marching list, the Times –Picayune newspaper list and to produce the certified list.
Use The Commencement degree certification application to record preliminary, final, and partner degree certifications checks.
The Commencement degree certification application link is accessible through the Gibson Staff tab or at https://degreecert.tulane.edu/
Edit Lists
Certified lists identify students with SHAGAPP records for the graduation term.
Click on Edit List and select Certified List. Enter criteria for selection: Ceremony Term, and any other; Advisor, Degree, School.
The list of degree applicants name and ID displays
status of Preliminary Review(s)
Dual Degree
Attending Ceremony
College
Degree
Advisor
Holds
Major/Minors Certified Status
Click on details for a specific student, and a new window will open, which displays, school, degree, major(s), minor(s), and Latin honor.
Optionally, Preliminary Review, Partner Review and Final Review flags are entered in the Details window.
Data from the major, minor online certification tool, will display indicating the certification status of the major and minor . Status of “Conditionally Certified” (with Comments if any), “Certified”, “Not Certified”.
If the information in the Degree Certification Application is different than what the student anticipates earning, the application for graduation has to be removed by the Registrar’s Office. The curriculum information is updated by the Advisors in SFAREGS.
Certifying in SZADEGR
SHADEGR/SZADEGR‐Degree and other Formal Awards. When the final exam period begins, the Registrar Office will create SHADEGR/SZADEGR from SHAGAPP the graduation application page.
Advisors will certify applicants on SZADEGR, which will automatically populate SHADEGR
Entering honors
Dual degrees
Dual Degree students will submit two separate Application for Degree, one for each degree.
Two separate SHAGAPP records, Graduation Applications, with sequence 1 and 2 will be created. Advisors can search the Degree Certification Application for Dual Degree Students.
Detail Window will display “Other Degree Programs.”
Details window displays the primary as well as the secondary degree.
Degree Certification Application, Edit List, Certified List, notice the “Certified” field in the Application for degree certification, the values are coming from SHAGAPP‐application for degree record.
If the status is “CG (D),” Certified for Graduation, in means that SHADEGR/SZADEGR, have been created from SHAGAPP, and the student has been certified in SZADEGR.
Once all applicants for graduation in your school have been reviewed and either; CG-Certified for Graduation or NG-Not Certified for Graduation, the designated person in your School will print the unofficial certified list and take it to the Registrar’s Office. To print the unofficial certified list, select the Ceremony Term, the School and the degrees. Click on generate PDF. The Official certified list is printed at the Registrar’s Office.
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.