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Most common AD (Advisor Registration) – Used by NTC Advising for various reasons. B1, BR (Accounts Receivable Registration) – Used by A/R to block registration due to outstanding balance. DA (Grad App Rcvd Registration) – Placed on students who have applied to graduate. Prevents registration in future terms. See more about DA holds > HI (Immunization) – Placed on incoming students automatically. Prevents registration until immunization records are submitted. HT (Supplemental Immunization) Less common AH (Athlete Registration) – Used by Athletics Advising to ensure athletes are advised before registering. AR, CS, GM, LA, LS, MD, PH, SB, SE, SW, UD (Dean’s Registration) – Used by Deans Offices in each school. FA – Used by Financial Aid for various reasons. HG – Used by Housing for various reasons. HS – Used by Student Health for various reasons. IS – Used by OISS for various reasons. LR – Used by the Student Loan Office due to incomplete exit interview. RR – Used by Registrar’s Office for various reasons. SA – Used by Student Affairs to prevent registration for various conduct issues. AF - Used by UG Admission to prevent registration for FTF students who haven’t submitted their final high school transcript by 9/15 AV - Used by UG Admission to prevent registration for FTF students who haven’t submitted a verified test score for their final test scores to the university.
Transcript – Prevent transcripts from being released
Most common B2, BT (Accounts Receivable Transcript) – Used by A/R to prevent transcript release due to past-due balance. LT (Student Loans Transcript) – Used by Student Loans Office to prevent transcript release due to incomplete exit interview. Less common RT (Registrar's Office Transcript) – Used by the Registrar’s Office to prevent transcript release for various reasons.
Diploma – Prevent diplomas from being released
B3, BD (Accounts Receivable Diploma) – Used by A/R to prevent diploma release due to past-due balance. LD (Student Loans Diploma) – Used by Student Loans Office to prevent diploma release due to incomplete exit interview.
Functional – Used to hide links in Gibson Online for various web tools
Functional holds are not visible to students. Most common OA (Online Degree App) – Applied upon admission. Hides access to the Online Application for Degree in Gibson Online. OW (Online Withdrawal) – Applied upon admission. Hides access to the Online Withdrawal form in Gibson Online. Less common AA (Athletic Advisor) – Used by Athletic Advising to control access to various web tools for athletes. CI (CIEE) – Used by Registrar’s Office for various functions around CIEE.
Some holds are applied to students automatically. Automatic holds will have an Origination Code of “AUTO.”
Viewing holds
In the SOAHOLD key block, enter the Student ID. Go.
Holds information displays.
Managing holds
Adding a hold
Click insert to add a row.
If you know the hold code, enter it, or click the Look up button to view and select values.
Adding a Reason is optional.
Tab to the From field. Today’s date auto-populates in the From field and a future date (12/31/2099) in the To field. Save.
Holds can be set to become effective in the future (for example, immunization holds) by setting the From date to a date in the future.
From dates cannot be later than the To date.
Releasing/lifting a hold
Holds are only lifted, not deleted. Holds can be lifted for a future date or on today’s date (effective immediately).
Select the hold by clicking on it. Enter the hold lift date in the To field. Save.
When a hold is lifted using today’s date, the change is immediate (no refresh time required).
To find out the activities affected by a particular hold, refer to STVHLDD - Hold Type Code Validation. It will show if the hold affects things like registration, transcript, graduation etc.
If you have access to update SOAHOLD, you have access to add or lift any holds. You should only add or lift holds within the scope your area’s responsibility.
Hold Information Impacted Actions Hold Code Hold Description Custodian Registration Enrollment Verification Transcript Graduation Grade A/R AA Athletic Advisor Hold Athletic Academic Advisor AD Advisor Reg Hold Academic Advisor Y AH Athlete Registration Hold Athletic Academic Advisor Y AR Architecture Dean Reg Hold Dean's Office Y AS Arts & Sci Dean Reg Hold Dean's Office Y AT Athletics Transcript Hold Athletic Academic Advisor Y B1 Acct Rec Perm Reg Hold Accounts Receivable Y B2 Acct Rec Perm Transcript Hold Accounts Receivable Y B3 Acct Rec Perm Diploma Hold Accounts Receivable B4 AR Disable Portal ACH Payments Accounts Receivable B5 AR Disable Portal Credit Cards Accounts Receivable BC Acct Rec Manual Reg Clearance Accounts Receivable BD Acct Rec Dipl Encumbered Accounts Receivable BG Acct Rec Manual Dipl Clearance Accounts Receivable BH A/R Splash Card Charging Hold Accounts Receivable BP A/R Perm Splash Charging Hold Accounts Receivable BR Acct Rec Reg Hold Accounts Receivable Y BT Acct Rec Transcript Hold Accounts Receivable Y BU Acct Rec Manual Trans Clear Accounts Receivable BV A/R Splash Charging Clearance Accounts Receivable BX Acct Rec Account Hold Accounts Receivable Y CI CIEE Hold Registrar's Office CIEE staff CS Cont Studies Dean Reg Hold Dean's Office Y DA Graduation App Rcvd Reg Hold Registrar or future-term program office Y EN Engineering Dean Reg Hold Dean's Office Y FA Financial Aid Reg Hold FA Y GM Grad Med Dean Reg Hold Dean's Office Y GS Grad School Dean Reg Hold Dean's Office Y HG Housing Reg Hold Housing Y HI Hlth Immunizations Reg Hold Campus Health Y HS Health Services Reg Hold Campus Health Y HT Hlth Immun Supp Reg Hold Campus Health Y IS International Student Reg Hold OISS Y LA Liberal Arts Dean Reg Hold Dean's Office Y LD Student Loans Diploma Hold Accounts Receivable LR Student Loans Reg Hold Accounts Receivable Y LS Law Dean Reg Hold Dean's Office Y LT Student LoansTranscript Hold Accounts Receivable Y MD Medicine Dean Reg Hold Dean's Office Y NC Newcomb Dean Reg Hold NTC Dean's Office Y OA Application for Degree-Online Academic Advisor OW Online Withdrawal Hold Academic Advisor PA SoPA Dean Reg Hold Dean's Office Y PH Public Health Dean Reg Hold Dean's Office Y PP SoPA Acad Probation Reg Hold SoPA Dean's Office Y PT P/MP/U Transcript Hold Registrar Y RE Registrar Expulsion Reg Hold Registrar Y RR Registrar Reg Hold Registrar Y RS Registrar Suspensn Reg Hold Registrar Y RT Registrar Transcript Hold Registrar Y SA Student Affairs Reg Hold Accounts Receivable Y SB Business Dean Reg Hold Dean's Office Y SE Sci & Engr Dean Reg Hold Dean's Office Y SW Social Work Dean Reg Hold Dean's Office Y TP Teacher Prep Cert Reg Hold SOPA Teacher Prep Director Y TX International Tax Reg Hold Acccounts Receivable Y UC Univ College Dean Reg Hold SoPA Dean's Office Y UD Newcb-Tulane Dean Reg Hold NTC Dean's Office Y
DA Holds
When students submit a graduation application, the DA Graduation App Rcvd Reg Hold. When students indicate that they’ve been admitted to a graduate program or are in a 4+1 program preparing to go into their graduate (“+1”) term, they should be directed to the future-term program office.
The future-term program office should lift the DA hold so that these students can register when their time ticket opens.
If a graduating student wants to continue taking classes after they graduate, they will need to be admitted as a non-degree seeking student. Once admitted, their program advisor can remove the hold.
AF and AV holds added Aug 26, 2026
AF: Adm HS Transcript Reg Hold - applied to new FTF students who have not submitted their final high school transcript to admission by September 15. They will get a registration hold effective September 15 until they submit their final high school transcript.
AV: Adm Test Score Reg Hold - applied to new FTF students who have not submitted a verified test score for their final test scores to the university.
These holds are applied using the REG_APPLY_HOLD_C Apprworx job on September 15 based on a list of students provided by Undergraduate Admission.
