Adding a prior institution (SOAPCOL)

Owned by Denise Kidd
Last updated: Jul 09, 2024
3 min read

Overview

This guidance demonstrates how to add a new prior institution in SOAPCOL. Prior institutions display on the unofficial and official transcripts. This information should be fed from Slate into SAAADMS and then into SOAPCOL. When this does not occur upon the entry of an applicant decision code in SAADCRV, prior institutions must be added in SOAPCOL.

Post-baccalaureate students with a prior institution not reflected on their transcript should contact their graduate director. The graduate director should provide us with the official transcript via ticket to request that the prior institution be added to the student’s record.

Add a new prior institution

  1. In the SOAPCOL key block, enter the ID number. Click Go.

  2. In the Prior College block, click Insert.

    image-20240709-213204.png

  3. Enter the institution code. Click the button with the 3 dots to bring up the institution search code.

    image-20240709-213247.png

    1. Historically the Name was limited to 30 characters, but has been updated to include more characters. Prior to the increase in characters, many institution names have been abbreviated. When searching, I suggest that you make your search as broad as possible.

      1. Example: University of Tennessee Chattanooga. Use %Tenn% to search, which pulls in all results with anything before Tenn and anything after Tenn. Recall that '%' is the wildcard character.

      2. You can also use City and/or State separately or in combination with the name.

      3. Once you enter the criteria, click the Go button.

      4. Click on the institution to select and click the Select button. Alternatively, double click on the institution.

    2. Indicate that the transcript is official by checking the Official Transcript box on the transcript.

Add the transcript to BDM

  1. Add the transcript to BDM as College Transcript as the Document Type.

    1. In the blue/purple menu bar, click Add.

    2. Click Add Page.

    3. Click the Choose Files button and locate and select your file. Click the Upload button.

    4. Select the Document Type and click Save.

Review the transcript

Taking these steps allows the prior institution to display on the transcript. Prior institutions display on the transcript with the most recently added first.