2024-08-28 NSC FVT/GE Student Detail Report

Owned by Denise Kidd
Last updated: Aug 29, 2024
2 min read

2 releases: This Friday and next week (validation process)

Release 1 10/7 Response to completers list

Release 2/2.1

Release 3/3.1

 

Standard/transitional cohort: https://theclearinghouse.download/fvtgecohort

Standard - more data, longer period (7 UG, 8 GR)

Transitional - less data, shorter period (2 years for both UG and GR)

https:// theclearinghouse.academic/FVTGEStudentWebinar

 

Determining the cohort

  • Based on institutional election

  • Identify programs with at least 30 completers in the last 4 award years at the CIP code level

  • Standard Cohort

    • Non Qual GR programs, NSC will identify students with programs in AYs 2017-18 to 23-24

    • If student is in qual GR program NSC will also identify programs including the 16-17 award year

    • Records with program info are added to institutions cohort files

    • If program info unavailable, associate students are not included

 

If you want to change your election, must call NSC to make the change. As long as you haven’t reported to NSLDS, can be changed. Selection is valid for 6 years.

Generate Cohort file. Will be sent to FA Officer and FA viewer. One file per award year. Click on year to see any previously generated files.

Upload your Financial Aid Data

  • 6digitOPEID_AwardYear (12356_20192020.csv)

  • Do not have to wait for all award years, can submit one year at a time.

Data Corrections

  • All uploaded award years. Shows status of the award year.

  • Can click Submit to Clearinghouse after you’ve made corrections. Can also reject file to remove it and re-upload.

  • As you’re updating enrollment record in house and you try to submit file to NSC, will accept except the ones related to the in-house files. Once correct, click Submit to Clearing house

  • When all are complete, continue to accept and send.

Error Resolution

  • Errors tab

    • Record type (annual amount and total amount), Error type (financial or enrollment)

    • Error codes

      • missing record: NSC included records in cohort file that meet NSLDS quals for being included in student level cohort that needs to be reported back and someone from institution removed them.

      • new record error: Add x number of students

        • New to NSC

        • New to report - in NSC but ins says they’re missing from cohort report

      • difference error - NSC sent institution record and it’s been modified

      • Financial error

    • Corrected errors list - audit trail for us to keep our place

  • Warnings tab - ability to not make any changes. Even though it’s a warning, I still want to keep the data the way as it is, so we want you to accept it. Acknowledge and accept.

  • All students list - can select student to see profile for particular award year

    • Yellow - Financial aid warning

    • Red - program information error

    • Can edit error from side panel or from the main pane.

    • Can submit student record to NSC from here.

When all errors have been addressed, click Continue to Accept and Send. Can download prepared student level report which shows what’s sent to NSLDS. Click Accept and send to NSLDS. Overnight will push file to NSLDS.

 

Releases

8/30

  • Student level report creation

  • ““ Upload

  • ““ Resource library phase 1

September week 1

  • Student level report reconciliation

  • ““ Resources Library Phase 2

September week 2

  • Program file

  • Program file resource library

What to know now

  • NSC will build student level files for you so you don’t have to identify students who need to be included.

    • Provide back the needed FA and cost data elements

  • Files are returned by award year with multiple conditions

    • records added

    • missing

    • changed

    • enrollment and FA validations

  • Discrepancy resolution functionality

 

Sean McTighe, mctighe@studentclearinghouse.org