2024-07-03 Advice on implementing Experience
Jody, Paula, Colette, Russ Abshire (ULL)
2 years to implement
Worked with Ellucian to develop enhancements
Inventory of current links (Gibson)
Identify custom portals that will not migrate to Experience
Noel-Levitz questionnaire - could not create schemas or tables for custom cards yet
TouchNet - housing deposits
T2 Parking system
Will provide list of custom apps that didn’t come over
Understand what the transition would look like
Ellucian card types - how they were used, when to use/when not to use for specific things (HTML, embed, etc.) - used HTML where possible
Associated card types to the inventory of links for a point of reference of where to start
These two took a lot of time, but worth it.
Page management - content you want to display that can change (change the page instead of the card)
For more information like training doc, lengthy content
Max of 12 categories - associated categories to cards
A card can only belong to a single category
Roles
Ethos role - generated via Ethos with vague queries - ULL has a matrix to identify what the queries pull
IDP - identity provider Microsoft Azure
ERP roles - GORIROL (more specific/detailed)
Pulled directly from Banner - does not use Ethos
API - user identity profiles
Security groups/classes
apiuser is the user that’s doing the query
‘Admin’ roles - hard query - specify experience admin is x ID, y ID, z ID
UserID - Can put someone directly in the system and give them privileges, but this overrides any roles associated to that user.
Single Sign-on
Ellucian EEiD
The category will only show up if you have access to the card. Card access based on role not access Category
Companion app -
need developer accounts that we self-manage
iOS & Android
Android - need to provide several documents to google for Android to get an organization based account. Can be finicky.
Permissions is going to take some time and energy
Delivered cards -
Banner -
Student-based (class schedule, grades, etc.)
Tuition (TouchNet)
CRM
Third-party (DW, TouchNet)
Integrations
Insights/Data Connects
Ethos
SDK - software development kit
Workstation based
React/Node.js/javascripting
2 20-hour classes
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User experience council - marketing chairs, IT co-chairs - who to include, building processes
Look into on-demand training
Soft roll-out Feb 5. Kept current portal available. Rolled out app on 5/31
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.