2024-11-08 Chosen pronoun and gender release

Paula, Anneliese, Denise P, Jonathan Tran, Joy, Stephanie D

Tables loaded in Banner: GTVGNDR for gender and GTVPPRN for pronoun.

Legal sex is not being touched
Chosen name not being touched
Eric Pegues, Director, Equity, Diversity, and Inclusion, University Life
Slate has been adjusted to send data to Banner
SPAIDEN set up based on audit tables
Chosen pronoun and gender in a flex field and will migrate to Banner
Gibson page allows selecting chosen pronoun and gender
Hoping to pass down to Canvas and Salesforce, but need to verify we can do this with Banner.
Fields are going to be accessible from the ODS.

Messaging

Students will see it in Slate and Gibson.
Anneliese would like to see Eric engaged in messaging
A suggests that an email be sent out with supporting messaging from relevant areas like OGSD and student affairs, NTC, OGPS, SoPA,
OGSD - office of gender and sexuality diversity

Proposed release

January messaging
Provide screenshots in email and have linked on the IT website, short video optimized for social media.
Shelby Norman - keep her in the email loop - EDI e-news
There may be some events around this like an open house or something. Maybe engage faculty-staff affinity group.

Zoom AI Summary

Meeting summary for Preferred Pronoun/Gender Release (11/08/2024)
Quick recap	The team discussed updates to their system, focusing on changes related to gender and pronoun fields, and introduced a new interim executive director, Eric Pegues. They also discussed the communication strategy for a new system that allows students to add their chosen name, agreeing on a two-pronged strategy involving regular announcements and a specific email from the Office of Gender and Sexual Diversity. The team agreed to consult with Eric Pegues for further guidance on the timing of the announcement.
Next steps	Paula to set up a separate meeting with Eric Pagwise to walk him through the changes and screens. Eric Pegues to determine the best communication strategy for announcing the changes to students, coordinating with student affairs and other departments. Paula to prepare for the release of the changes, targeting the beginning of the next semester (January) for implementation.
Gender Field Updates and New Director	In the meeting, the team discussed updates to their system, particularly focusing on changes related to gender and pronoun fields. They decided to migrate the chosen pronoun information to the proper field and also allow users to set and view their chosen gender. The changes were part of a larger project, with the ultimate goal of integrating these features into other platforms like Canvas and Salesforce. The team also introduced a new interim executive director, Eric Pagwise, who would be involved in future discussions. The team agreed to set up a separate time to walk Eric through the system.
New System Communication Strategy	Paula, Anneliese, Stephanie, and Denise discussed the communication strategy for a new system that allows students to add their chosen name. They agreed that the system would be introduced to the student body through regular announcements from student affairs or other relevant groups. Anneliese suggested a two-pronged strategy, including a specific email from the Office of Gender and Sexual Diversity (OGSD) to their partners. They also discussed the timing of the announcement, suggesting the beginning of the semester as a suitable time. Paula and Anneliese agreed to consult with Eric Pegues, the director of student affairs, for further guidance. Denise raised a question about the familiarity of students with the Gibson system, but no further discussion was recorded.