2024-10-22 LABUG Nightmare called curricula

Owned by Denise Kidd
Oct 22, 2024
2 min read

Custom page - SZPCURR

SAAEAPS - hold that restricts applications (purged after term of admission)

Student curricula only updated between semesters for a future term b/c of CPOS

CPOS - only pays financial aid for courses in a student’s plan of study

Term - the term you want the change

Update continuing students? With a teach-out program, some students eligible to switch or stay in current program - needs individual review

  1. update cont student

  2. run mode (SAAEAPS, SAAADMS, SGASTDN/SFAREGS, all)

  3. term

  4. cont stu term

  5. 5-7 old curric

  6. 8-10 new curric

Self-Service change of program page

  • launch of CPOS requiring student to be in the right curricula

  • Needed an easy way for students/applicants to request to change their curricula.

  • CPOS builds off DW Scribe

Who can use it?

  • only active students and applicants

  • Messages for those who can’t use the form

    • Student needs to be readmitted

    • Active application withdrawn

Admin controls

  • Limit # of times per day/per term a person can submit

  • Excluded populations (those who need to be readmitted, unrecognized student type)

    • College controlled exclusions

      • cross enrolled

      • visiting

      • high school

      • workforce non-credit

      • citizenship

      • classification

      • visa type

      • active curricula (don’t want nursing students to change their major online)

  • Message templates (to prevent no message from displaying) that are editable

  • Department contacts - controlled by Amber

Financial Aid

  • message indicating whether program is FA eligible

Can allow second major

College email notifications - who should receive notifications? Advisors, FA, Adm

  • Students already get the information

Configure status emails sent to students

Indicate deadline for major changes for the current term/PoT

SAAWCUR - source for the programs that students see as options - pulls from Banner

WAP code = student type

Student interface shows whether a program is FA or TOPS eligible

Student can cancel if not processed by end user

End user

Shows requests

Manually enter change request in Banner

Looking at automation, audit trail.

Can review email activity to verify a message was sent to a student.

Adding a configuration to prevent certain combos.