2024-10-21 LABUG Effects of one department on another

LCTCS Amber Gazave, Jennifer Jacobs

SOATERM

Allow swapping - don’t check this - reg during multiple parts of term. Hours will be swapped and will not be charged for both - causes problems with AR

Online Assessment - turns on fee assessment. If not checked, fees will not be assessed in AR

Reverse non tuition fee charges - checked box - must be checked before student’s registration - causes fee to drop when student drops

Effective date - when revenue should begin realized feeds to finance (start)

Original charge cutoff date - affects FA - what charges should be original (end)

PoT setup - disbursement, RT4, cost of attendance (one school has 83 PoTs)

When term is created in STVTERM it inserts 01 PoT for them

Use an MDUU SFAESTS, SSFARSTS codes. MDUU is like creating a custom process. Email Amber for this

SFARSTS

Drop codes - affects AR. If drop code is missing on a day, they won’t be able to drop. Limit access to SFARSTS.

SFAREGS/SFAESTS

Status - must be EL to assess fees.

SFAREGF

Shows when student dropped and percentage refunded

Next block > other detail codes and fees (with or without capping)

SCACRSE

CIP-based fees

SSASECT

Attribute method - assess attributes. MDUU will see new subject code so that fees will assess based on different modality when changing from in person to online

Billing hours

Tuition fee waiver - fee assessment table by-passed. Only charge what’s on the course itself.

SSADETL

Section-specific fees

SFAFAUD

Fee assessment - detail codes and amount

Next block > details of the detail code

GL enterable

Title IV - should be checked - applies charges based on T4 rules

Institutional changes

Non-allowable charge - T4 can’t pay against

FOAPAL

Rules classes

RFRBASE

AR code linked to fund code

RORPRDS

Period rules - disburses against payment

TVAAUTH

Authorize payment of unauthorized charges

TSAAREV

Authorized Aid amount

Source codes:

F - disbursed by financial aid

T - AR

C/E - contract/exemption