Entering transfer coursework equivalencies (SHATATR)
Transfer institution courses are entered in SHATATR. Transfer courses can be added one at a time with the equivalent course. Course articulations are valid for three years.
Before starting, you should have a list of transfer courses and their TU equivalencies.
SHATATR Key block
(If you don’t know the code, you can look it up by clicking the lookup button on the Institution field.) Go.
If you cannot find the transfer institution in Banner, submit a School Code Request to the Registrar’s Office via ticket. If the transfer institution is in Banner, but you encounter any other error messages, contact the Registrar’s Office.
Transferring Course block
Click Insert in the Transferring Course block and enter the following information:
Group, Primary indicator - only used when articulating multiple transfer courses to a single TU course
Course subject
Course number
Title
Term: If student’s enrollment term has not yet occurred but is within 6 months, use the student’s starting TU enrollment term as the beginning term for the course in SHATATR. Most courses in SHATATR should be associated with a fall or spring term. Only use the summer term if the student is beginning at Tulane in the summer.
Indicate equivalency. Click in the Equivalent Exists field and select the appropriate value.
Details section
Enter the following:
Level
Status
Grad programs and SoPA select AC
NTC status depends on if the course has been reviewed by faculty.
Minimum Grade (C for UG and B for GR/PR)
Leave Transfer Low and Transfer High blank.
Save.
Equivalent Course and Equivalent Course Attributes blocks
Add the TU course subject and number. Title and credits will auto-fill.
For RLST 2910 or other courses with a subtitle, enter the subtitle in the Title field.
It’s possible for one transfer course to be equivalent to two separate courses at Tulane. See: Articulating one transfer course to multiple TU courses.
Equivalent course attributes will auto-fill.
Save.
All courses should be entered, regardless if the courses will be accepted, not accepted, or still need to be articulated.
Next, articulate the coursework in SHATAEQ
Additional notes
For all courses input, enter Level UG, Status AC, IN, SY, or PN, Minimum Grade C, and Credits Low as the credit hour amount listed on the transcript
Articulating an Approval
Ensure term is correct (it should be the term of matriculation for the student, but within reason. If student will not be matriculating within a few months of approval, use the Spring or Fall term at time of approval)
Indicate Yes for Equivalent Exists and AC for Status
If course is equivalent to two or more TU courses, use an And connector and input the credit breakdown for each TU course in the Credits Used cells
Articulating a Denial
Ensure term is correct (it should be the term of matriculation for the student, but within reason. If student will not be matriculating within a few months of approval, use the Spring or Fall term at time of approval)
Indicate No for Equivalent Exists and IN for Status
Articulating a Group
All courses within a group should use the same Group number, using the next available number for each new group. First course taken is the primary course. The primary course should have the primary box checked, a Yes for Equivalent Exists, and an AC for Status.
The approval should also be listed in the Equivalent Course section of the primary course only.
Remember to input the total number of semester hours (converted, if necessary) from all group members into the Credits Used cell. The second (and third, etc.) course should have a Not Reviewed for Equivalent Exists and an AC for Status.
Use an And connector in the Equivalent Course section if the group is equivalent to multiple TU courses and input the credit breakdown for each TU course in the Credits Used cells
For courses where two different articulations are approved for the same term, use an Or connector. If two different articulations are approved for different terms, create a new instance of the course with a new term.
Equivalent Exists Indicators | ||
Yes | Course is Approved | Should always use Status AC (with exceptions for articulating a group) |
No | Course is Denied | Should always use Status IN |
Not Reviewed | Course Does Not Have a Decision | Should always use Status SY or PN (with exceptions for articulating a group) |
Status Indicators | ||
AC | Course is Approved | Course is approved and valid for three years from listed term date |
IN | Course is Denied | Course is denied; if seeking re-evaluation, create a new instance of the course with a new term |
SY | Course Needs Syllabus for Review | Student must submit syllabus and articulator will send syllabus off for faculty review |
PN | Course is Currently Under Review | If term is from a previous semester, review is likely incomplete and should be treated as a course needing a syllabus for review |
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.