Cancelling a section in refine mode after the room assignment phase
- Denise Kidd
Before the Room Assignment phase: Instead of canceling a section, you would delete it (by clicking the small red X to left of that section:
If students are enrolled
Notify students
Email the students (copying ClassSchedule@tulane.edu) to notify them that the section will be canceled. (The Class Scheduling team will not approve the cancelation in CLSS workflow until they receive a copy.)
If you are the instructor, you can email the full student roster (including the waitlisters) directly from Gibson Online > Faculty tab. You can manually type in ClassSchedule@tulane.edu.
If you are the scheduler or dept. admin, you can add yourself as an instructor in CLSS, then follow the previous instruction.
Make changes
Open the course in CLSS.
Take the following actions:
Remove any cross-listing. If the course you intend to cancel is the parent in a cross-list, you will need to remove the cross-list from the child.
If there are multiple children, one of the child sections will need to become the parent. If the children are in a different department, you should alert the department.
Remove the meeting pattern.
Change the instructor to “No Instructor” at 100%.
Change Visible to “No”.
Change the status to “Cancelled”.
Change Enrollment cap and Waitlist to zero (0). If you’re unable to change these fields, set Special Approval to Department Approval.
Save.
The course will still show on the CLSS list but will be crossed out; it will not show in ClassSchedule.
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.