Adding a new subject to EMS

When a new course code/subject has been created in Banner, a few extra manual steps are required in the EMS desktop client:

1. Synchronize new subjects from Banner:

   1. Academic Planning > Configuration > Synchronize Subjects

   2. In the “status” drop down list, select “new”. This will show any new subjects that haven’t yet been synchronized from Banner

   3. Highlight the new subject, click “create”

   4. Change “status” to “create”. You should see your new subject listed. Highlight subject again and click “process.”

2. Add new subject to appropriate campus

   1. Academic Planning > Configuration > Campuses

   2. Select the campus you want, then click “edit”

   3. Click on subjects tab

   4. Move your new subject from “Available” list to “Selected” list (using the single right arrow “>”)

   5. click “ok”

3. Create Group (only if this subject is a new department)

   1. Reservations > Reservations > Groups

   2. Click “new”

   3. Fill out the “name” field using this format: Department name (department code). Ex. Anthropology (ANTH)

   4. select “academic unit” for group type

   5. Leave “available to everyday users” box checked

   6. click “ok”

4. Create new Academic Unit or assign new subject to existed Academic Unit (term “academic unit” is interchangeable with term “department” in Banner)

   1. If new subject is also a new department, create a brand new academic unit

      1. Academic Planning > Configuration > Academic Units

      2. click “new”. Enter Academic Unit (department) code, Academic Unit title, campus, event type (“academic class”) and select the group you previously created (or already existing group if this is not a new department).

      3. Click “subjects” tab. Move your new subject from “Available” list to “Selected” list (using the single right arrow “>”).

      4. Click “ok”

   2. If new subject is under an already existing department, locate the department from the list of academic units, click “edit.”

      1. Click “subjects” tab. Move your new subject from “Available” list to “Selected” list (using the single right arrow “>”).

      2. Click “ok”