Approving a section or department in CLSS
Email notification
You will receive an auto-email notification that a section or dept requires your review (see example). If you don’t receive an email, check your spam folder.
You can either:
approve it, or
roll it back, if more edits should be made.
Approval page
The Approval webpage has three main windows:
1. Pages Pending Approval (upper left)
Select your role from the “pages” drop down list (“[your department] Chair CLSS”). If you use the link from the automated email, your role will be pre-selected for you.
Once a role is selected, the “Pages” list will be populated with sections/ depts that require your review, editing, and/or approval from the selected role.
Use this list to select the section/ dept desired to review. The selected section/ dept will appear in the Page Review window.
note: If the list doesn’t currently display an expected section/dept, refresh the page and then re-select your role.
2. Page Info (upper left)
Review basic section information here. Click “i” icon to review page information, such as date/time of last update, page author etc.
3. Workflow status (upper right)
You can see the full workflow for the department/section. The current role will be highlighted in orange, completed steps will be green and remaining steps will be grey.
4. Page Review (right)
Review the selected section’s updates here, looking first at “Rules Triggered.” Any updated data should appear in bold green text, with the previous data in red text with a strike-through. Any new section will not display updates; these sections will list “New” next to the CRN.
You can click the blue pencil icon in the upper right of the screen to make any changes before approving and sending to the next job role in workflow.
NOTE: For a full department submission, the only way you can view which sections in that department have been submitted (and view their class details) is to click the blue edit pencil. Clicking the blue pencil does NOT mean you need to make any actual edits. More details on reviewing a full department below.
Once reviewed, click Approve, or the red roll back arrow to a previous job role in workflow (which you may select if multiple).
Approving all sections of a department
A department’s first submission in a term will be the department’s complete schedule, not an individual section. An approver may click the blue edit pencil button to open a new tab and review all the sections in detail.
Rolling back
If you roll back, you must leave a comment with the reason.
If you roll back to the scheduler, the comment will tell them what edits need to be made for your approval.
You may choose to roll back to another job role, if multiple ones are available, and your comment may indicate why you didn’t approve.
Once those edits have been made, you will receive another auto-email to approve the updated page.
On this page
Go deeper
Related content