Booking events manually in EMS

Event bookings should be made through the VEMS portal found on the Office of the Registrar’s website. If the event start date is within 48 hours of the event requestor contacting our office, they will however not be able to submit their request through VEMS and will need someone from the Office of the Registrar to manually book the event directly in EMS on their behalf. We also do not allow event bookings during the final exam period or during the first two weeks of the semester. 

To process a manual event booking, we need the following information: 

1. Event date 

2. Event Start time 

3. Event End time 

4. How many people will attend? 

5. Event title 

6. Event type (same options as listed in VEMS) 

7. Group making the booking 

8. Requestor’s first and last name 

9. Requestor’s phone number  

10. Requestor’s email address 

Events submitted through the VEMS portal need to be reviewed and confirmed (or cancelled) manually. This is done through EMS Dashboard. Meredith Lapre and Stephanie Davis have instructions on how to work through pending event requests in the EMS Dashboard.