Booking events manually in EMS

Login to Horizon desktop, then EMS Cloud Prod application. If a particular room has been specified, you can begin this process in the “Book.” Otherwise, use the “Wizard.”

Open

Starting from the “Book” (when requestor has specified a particular room)

1. Open the Book, select the appropriate building and date from the drop down lists in the top left of the reservation book pop out window.

2. Locate the desired room. If free at requested time, drag and drop your mouse in the requested location/time.

3. A reservation wizard window will pop up. The date, time and location will already be populated. Fill in the status (use “confirmed” for reservations created manually). Click next.

4. Fill in required fields with event details (required fields are indicated by red dots). Click Finish.

   1. note: “setup count” means number of attendees

5. A new window with reservation details will pop up. Send the requestor a confirmation email:

   1. click confirmation

   2. click email

   3. click send

Starting from the “Wizard” (when requestor has not specified a particular room)

1. Click the Wizard Icon.

2. A reservation wizard screen will open. Fill out all required information (indicated with a red dot):

   1. date

   2. start and end time

   3. status (confirmed is the best status to use for manually created reservations)

   4. search for an available locations

      1. Select the “standard” radio button and choose “TERM Requestable General Pool Rooms” under the “views” tab. This will search through all general pool rooms that are available for events.

3. Click Next

4. Select a room or rooms from list of available space. Highlight the room(s) you want then click the right arrow to move the room(s) to the “selected” column.

5. Click Next

6. Fill in required fields with event details (required fields are indicated by red dots). Click Finish.

   1. note: “setup count” means number of attendees

7. Send confirmation email:

   1. click confirmation

   2. click email

   3. click send