Updating course fees after registration begins

Owned by Shelby Wood
Last updated: Nov 08, 2024 by Denise Kidd
1 min read

This article describes the circumstances under which Accounts Receivable should be consulted for adding or modifying course fees.

If no registration is present on the course

Any change is fine, no need to contact Accounts Receivable.

If registration is present on the course but billing has not started yet

New fee

  • Simply add a new fee.

Change fee

  • Simply change the fee. 

If registration is present on the course and billing has started

New fee

Add it only if the registration period is still open (with complaints).  Approval & student communication is required to add any fee after closed registration periods, and should be strongly discouraged.  Make it difficult – first response “NO”. 

Change fee during open registration

  • Set the existing fee AMOUNT to $0.00

  • Add the changed fee as a second line item.

  • Wait for next tuition assessment run or notify me to run it 

  • Delete the original fee that was reset to $0.00

Change fee after registration close

  • OK if reducing rate

    • “NO” if increasing rate

    • If approval is achieved and after students are informed of the change, follow the steps above.