Class & Classroom Scheduling

Data Consistency Report in CLSS

Courseleaf Console > CLSS > Admin Tools > Data Consistency Reports > (select your instance) > Unbridgeable Sections: Generate > Open with… Excel.

unbridgeable / unsupported sections

To resolve and bridge any unsupported sections (sections that schedulers are locked out from accessing/editing in CLSS).

Make sure DUSes can access all their sections in case updates need to be made.

Active Sections report, and filter based on these Notes

rooms

Every section should have a classroom assignment.

Exceptions

• sections not on the Uptown campus;

• sections in the Law School;

• sections in the Business School (except ACCN 2010?);

• sections without meeting patterns;

• sections with schedule type STU, LAB, ACT (these SHOULD have rooms, but we don't house them)

Instructors

instructors

Every section should have an instructor.

Exceptions: 0 sections (HTH, IND, possibly INT) and possibly RSH

Enrollment

enrollment

Every section should have a Max Enrollment and Absolute Max greater than 0.

Exceptions: 0 sections (HTH, IND, possibly INT) and possibly RSH.

Even Dept/Instructor Approval sections should probably have an enrollment, so students know if a class is full/ how many are expected.

CourseLeaf CLSS "Mode Management" screen; snapshot tool > export

workflow

submission

Which departments haven't submitted their initial schedule at all?

When a department submits their full/initial schedule, it bridges them from Design to Refine Mode;

Check the CourseLeaf CLSS screen "Mode Management" to see who is still in Design (and DON'T click from this screen to change them to Refine; must first validate their schedule! Exception: Med School.)

Missing waitlists from NTC sections

waitlists

All NTC sections must have a waitlist (see Notes for exceptions).

Waitlist of 999 must be on all sections of Course Number <5000 (including SoPA sections),

• excluding Colleges LS, MD, RG, CI; excluding schedule types HTH, ICA, IND, INT, SER;

• excluding any sections with mandatory co-reqs.

IF a dept cross-lists an UG section with a GR section, then the GR section must also have a waitlist (b/c that waitlist data field must match in all cross-listed sections or students may get an error when attempting to register). (If a dept chooses to also use Dept/Instructor Approval, depts can issue student overrides in advance in case a seat becomes available)

Filter in next column is a combo of the rule and the filter below:

CLSS Rule: "WAITLISTS: Waitlists must be open (999) on undergraduate sections (excluding certain schedule types or sections with co-reqs)."

CLSS Filter: Waitlists must be 0 on sections with co-reqs

Corequisites

co-requisites

Were requested co-reqs set up?

COGNOS: CR-REGR-016

waitlists

co-requisites

No waitlists on sections with mandatory co-requisites

CLSS Rule: Waitlists must be open (999) on undergraduate sections (excluding certain schedule types or sections with co-reqs).

CLSS Filter: Waitlists must be 999 on undergrad sections (excluding sections with co-reqs)

COGNOS: CR-REGR-017

add a column with formula to see if enrollments are equal
(example: =IF(E2=J2,"Pass","Fail") )
(can't check in CourseLeaf - doesn't do co-reqs)

co-requisites

Mandatory co-requisites should have the same max enrollments

co-requisites

If a section is a SoPA section (cross-listed with the equivalent SoPA subject code), then any mandatory co-reqs should also be SoPA sections

Cognos Co-Req Report (two tabs: Course Level and Section Level)

co-requisites

Check SSADETL for invalid CRNs

An invalid CRN (the CRN for a co-req that no longer exists at the course level?) can allow a student to register for one mandatory co-req but not the other 

Cognos 14 or Active sections report - conditional reporting on Xlist column, to mark duplicates in red; then filter for no red fill

cross-listing

No single-section cross-listings

Make sure that a cross-listed section wasn't canceled in a way that leaves one cross-listed section (most likely source of error is Banner, but can make CLSS sections unbridgeable)

COGNOS: 14

enrollment

cross-listing

Cross-listed sections should have correct combined enrollment.

Combined Enrollment of cross-listed sections should equal the sum of the absolute maxes of the individual sections.

enrollment

No over-enrollment; actual enrollment should be equal to or less than enrollment cap.

(especially important to continue checking close to Term start date, when classrooms are assigned early).

enrollment

rooms

Actual enrollment should be less than (and not equal to) room capacity

EMS: Course Conflict Report

rooms

no general pool classrooms are double-booked

enrollment

By the first day of classes, Enrollment Cap should equal Absolute Max.

service learning

co-requisites

All Service Learning sections should have a mandatory co-requisite of their lecture.

Service searning with RPS attribute

service learning

All service learning sections should have the RPS attribute.

Sections with new CRNs may come up in this filter as not having the attribute; as long as they have it at the Course Level, it will roll down once section is approved and gets its CRN.

Service learning course notes

service learning

Check that all service learning Course Notes include "optional" or "mandatory"

0 credit U grade mode

1 credit S grade mode

service learning

1-credit services use S grade mode;
0-credit services use U grade mode

COGNOS: 14

SoPA

section number

Section numbers of 80+ are SoPA-paid sections.

and -81 is usually on the Elmwood campus

BANNER: SSASECT query

special topics

titles

Special Topics titles haven't been used more than 2 times.

Now done pre-bridging.

COGNOS: “Course Fee Report”; the second tab has a column for Tuition/Fee Waiver sections

fees

tuition

Tuition/Fee Waiver

This data field rolls in Banner; if a section was T/F-waived last Fall, it will roll that way to this Fall; confirm with the dept if it still applies.

fees

tuition

SUMMER: The Maymester and August Mester parts of term should have Tuition/Fee Waiver box checked, and a fee called "tuition" added, per Mike Pilman.

Mike Pilman's email of 4/21/2020:

All courses offered via Maymester & Augustmester:

• SSASECT Tuition & Fee Waiver flag must be checked

• SSADETL Section Fees Tab must have the special tuition rate added as a course fee

            o   Maymester

• Detail Code:               T605  “Tuition Summer - Maymester”

• Type:                             Per Cred

• Amount:                      875.00

            o   Augustmester

• Detail Code:               T611  “Tuition Summer - Augustmester”

• Type:                             Per Cred

• Amount:                      875.00

• MATH 1230:
  concurrent prereqs of MATH 1210 or (MATH 1150 and MATH 1160)

• CHEM 1080:
  concurrent prereq of CHEM 1070

• CHEM 2410:
  concurrent prereq of CHEM 1080

• CHEM 2420:
  concurrent prereq of CHEM 2410

• PHYS 1220:
  concurrent prereq of PHYS 1210

• PHYS 1320:
  concurrent prereq of PHYS 1310
  
  

pre-requisites

co-requisites

SUMMER only: Certain approved science courses can change the prereqs of  their Late Summer offerings to be concurrent.

Approved list (see also email): 

Summer waitlists

waitlists

SUMMER: No waitlists

SOATERM actually prevents students from waitlisting in summer (even if the number is set to 999).

now a rule; exceptions for 202020 per Traci's Teams message:

• AMS

• BS1

• BS2

• NSE

• NSF

• NSL

• SM

• SO

• SPE

• SPF

• SPL

COGNOS:

meeting patterns

SUMMER: Minimum contact hours are met (15 hours per credit hour)

SUMMER: Meeting patterns are not standardized (because they're all basically Special Offerings)

Now Rule 11d (a warning).

SUMMER: Maymester and Augustmester courses are tuition/fee-waived, and a "tuition" fee applied.

Now a filter on Rule 11a (an error).

SUMMER: Maymester and Augustmester courses can be offered by NTC only.

NTC = colleges LA,SE,BS,AR,PH, and course/catalog number is <7000.

meeting patterns

No very early start times or very late end times due to a typo (ex: 12:00 am)

Now a rule.

Nicole's CIM workflow (now a rule, if DUS submits correctly)

writing intensives

Check that all mandatory RWLA-sections are approved

Example: If two sections of a course roll (-01 as non-writing and -02 as writing) and the non-writing later cancels, make sure the writing section is approved to be offered as mandatory writing for that course.

Prereqs in course notes 1

Prereqs in course notes 2

pre-requisites

Course Notes

Sections with pre-requisites should list these in the Course Notes.

Now done pre-bridging.

Course Notes

No old restriction "lift dates" are listd.

Ex: "Effective July 1, any available seats in this section will be reserved for students who have been approved to pursue their coursework fully online in the fall 2020 term. Any remaining seats will be open for general registration beginning on Monday, August 10, 2020." 

Honors sections restrictions/attributes 1

Honors sections restrictions/attributes 2

honors

Honors sections should have both the honors restriction and the honors attribute. DOUBLE-CHECK WITH SHAWN!

Rule 81a and 81b

writing intensives

credits

Check that any 4-credit special topic sections (with and without RVCT attribute) have a Tier-2 writing that need it

… because the 4-credit -02 sections (if the writing was optional) will roll, but the writing attribute will not.

Tier-2 4 credits

writing intensives

Check that any sections with Tier-2 writing are 4 credits

… dept may have requested it but still in workflow

visibility

Run a report to find any invisible sections just prior to publication (and/or while making sure all depts have bridged from Design to Refine modes)

 The new process will be (effective Spring 2021?): Joe runs SRROLL and then makes ALL sections invisible. Rules still exist in CLSS that dictate what can/can't be invisible. So once a scheduler opens each rolled section to change, they will be forced to select the appropriate visible or invisible option before being allowed to Save. And even if they don't open every section, ones that break the rules will be caught when scheduler attempts to validate/submit to workflow. (And anyway, the only sections allowed to be invisible are non-zero sections of HTH, IND, INT, which don't roll anyway.)

part of term

special offering

Make sure Special Offerings have all customized their dates!

Now a rule

Undergrad sections PoT

part of term

Classes open to undergrads must use either 1 or Special Offering for their part of term.

Now a rule; Exceptions 

part of term

cross-listing

Cross-listed sections should all use the same part of term.
If ANY section in a cross-listed group is open to undergrads (even if it's also open to other levels), then ALL sections must use the part of term 1 or Special Offering.