Adding or editing a section in CLSS

Instances

Click on the instance (term) you’d like to view.

Scheduling Units

Double-click on the scheduling unit you’d like to view.

Course sections

Double-click on a course to view all currently scheduled sections.

Double-click on a section to edit an already-existing section.

To add a new section, click the green plus [] sign.
To delete all sections, click the red X [] sign.
To delete a single section, click the X [] next to that section.

Edit Section

Enter/select information into the following fields as needed. See field explanations >

Fill in the fields from top to bottom (not all fields may be editable). Fill out (19) 'Schedule' as the last step.
When finished, click ‘Save Section’.

Title
Section number
Credit hours
Status
Special approval
Grade mode
Cross-listed sections
Part of Term
Campus
Instructional method
Visible
Schedule type
Final exam
Section attributes
Course attributes
Instructor
Room
Room attributes
Schedule (meeting pattern)
Enrollment capacity
Comments

After clicking ‘Save Section’, the following may pop up:

Warnings (in orange):
You should review the noted items, but you can still save without making any changes.
Errors (in red): You must follow the instructions to change what is causing the error, then save again.
Workflow (in blue): See the Workflow section for more details.

Warnings, Errors, and Workflow pop-ups

Warning

To resolve a warning notification, click ‘Save As-Is’ to proceed without further changes or click ‘Close’ to make changes.

Errors

'Save' is not an option. Click ‘Close’ to make the required change(s).

Workflow

Click ‘Start Workflow' to begin the process of requesting approval.

In Design Mode, after clicking ‘Save Section’, errors and warnings will display but will not trigger workflow, giving the scheduler a chance to review and/or correct.

In Refine Mode, after clicking ‘Save Section’, errors and warnings may trigger workflow (if one exists for those specific errors). Once a workflow is triggered, the course section will be locked for editing until the Approver(s) approves or rolls back the changes.

On this page

1 Instances
2 Scheduling Units
3 Course sections
4 Edit Section
5 Warnings, Errors, and Workflow pop-ups
- 5.1 Warning
- 5.2 Errors
- 5.3 Workflow
6 Edit Section Field Explanation

Related content

Edit Section Field Explanation

	Field	Explanation/Notes
1	Title/Topic	Only a course with the Variable Course Title (RVCT) attribute may change its title in CLSS; all other course titles will default to the title approved by a curriculum committee and stored in Banner. (To change a title of a non-RVCT course would require curriculum committee approval and would go into effect for the next catalog cycle.)
2	Section #	The section number will default to the next available number. The number must be two digits.
3	Credit Hrs	If this box is grayed out and un-clickable, the course was approved for only the number of credit hours listed (invariable credit). If the course was approved for variable credit hours, you can click in the box, delete the number, and your options will appear in the box. NOTE: You must select only one credit hour number per section; a single section cannot be offered for 3 OR 4 credit hours.
4	Status	Classes with Active status will be rolled from the previous like term (ex: Spring 2019 to Spring 2020); classes with Cancelled status will not be rolled. Prior to Review phase, you may delete a section that will no longer be offered, but you can’t change to Cancelled status. From Publish phase to Post- Registration phase, changing from Active to Cancelled will initiate a workflow for approval.
5	Special Approval	Either Departmental Approval or Instructor Approval. Both require a Comment to Students of “Register for course in department” so that the required approver may issue an override, allowing the student to self-register.
6	Grade Mode	Dictates what type of grade will be issued. Ex: Standard (S) can issue letter grades A – F. Some course numbers may have multiple grade mode options; the default will be the one to appear in CLSS but can be changed. (Grade mode options are based on curriculum committee approval.)
7	Cross-list With	This refers to which course this section is cross-listed with. You can select a section to cross-list, in the dropdown menu. In the Plan phase, any sections may be cross-listed without a workflow; one section will be the Parent and the other(s) will be the Child(ren). In Review phase onward, to cross- list any section requires a workflow.
8	Part of Term	A session within a term. The default is 1 and has the same start/end dates as the term itself. Any scheduling units with their own parts of term will have access to those from the drop-down menu; the corresponding session dates will be listed. In Publish phase onward, this cannot be changed.
9	Campus	The broad location of the course. Distance-Learning (DS) is the campus for Online (ONL) course types; and Abroad (AB) is usually the campus for study-abroad courses of any course type. If you have questions about campus and location, please contact the Registrar’s Office.
10	Inst. Method	Instructional Method is Non-Traditional (NT) for Online courses, and Traditional (TR) for all others.
11	Visible	Almost all sections are required to select Yes as Visible, so that students may be aware of all possible offerings. Exceptions include non-zero sections of Independent Studies, Internships, and Honors Theses, which are specific to usually one student.
12	Schedule Type	The default type pulls from the Course Catalog; if multiple types are available, they will be selectable from the drop-down menu. Any type not listed has not been approved by the curriculum committee.
13	Final Exam	This allows schedulers to confirm if the section will require a classroom on the date of its final exam.
14	Section Attributes	Section attributes are populated from the course inventory as approved by your curriculum committee. The editing of section attributes is allowed only for designated courses, i.e. Special Topics, Honors.
15	Course Attributes	These attributes pull from the Course Catalog and cannot be updated in CLSS. They are there for informational purposes only. If something is incorrect, please contact the Registrar’s Office.
16	Instructor	A drop-down menu will include all Tulane instructors. At the bottom is the choice “Other.” Select this to search for an instructor name not listed. If the person you search for has instructor status, the name will appear and you may select it, then click Accept. If the name does not appear, contact either Human Resources (to see if new-hire processing is complete) or the Registrar (for current staff or graduate student Teaching Assistants). Multiple instructors may be listed for each section; in the pop-up instructor window, you may click the green plus sign to add more. All assigned instructors will be visible in the online listings (unless assigned as 0% Responsible). The instructor with the BLUE STAR to the left of their name is the primary instructor.
17	Room	Indicate a room you would like for this section. You have the option of “General Pool Room” if you do not have a preference. If your department owns any rooms, those will be listed for your classes only. For schedule types that do not meet on campus (example: Service), in person (example: Online), or otherwise don’t require classroom space (example: Research), you may select “No Room Needed.” Due to limited classroom space on campus, the Registrar’s Office will do its best but cannot guarantee to meet requests. NOTE: Sections not using a standard meeting pattern that request a General Pool room will not be addressed until all standard meeting sections are assigned.
18	Room Attributes	Not a required field – requestable options for General Pool Rooms only. Click on the pencil icon to request one or more attributes. You may request a campus area (example: Newcomb quad) and a seating style (example: seminar), among others. Due to limited classroom space on campus, the Registrar’s Office will do its best but cannot guarantee to meet requests.
19	Schedule	This allows you to select the meeting pattern(s) for the course. Clicking on the existing meeting pattern or the words “does not meet” will take you to the Schedule Snapper Tool.
20	Enrollment	Enrollment Cap –The maximum number of students able to register for the section. Absolute Max – Should equal Enrollment Cap. (The only exception: Enrollment Cap may be lower than Absolute Max temporarily during freshmen registration, to more equitably distribute seats.) Wait List – The only two options are Available (999) or Not Available (0). Combined Cap –The sum of all cross-listed Enrollment Caps. (See Crosslist). Only appears if a section is cross-listed.
21	Comments to Students	This has two sub-fields, below. (Neither is for internal notes to the Registrar.) Special Topic Description – the course section description of any section with the Variable Course Title attribute; limited to 60 characters. Course Notes – for notes that the department would like to communicate to students which would affect their registration; will display online. This field is not for internal notes.
22	Comments to Registrar	This field is for departments to communicate with the Registrar’s Office. Examples include fees, tuition-waived sections, co-requisites (section-level only), co-ops, SoPA cross-listings, cross-listings with “break-out” meeting patterns, room requests not covered in Room Attributes, and any other special comments. See section on Comments to Registrar for more information. Only the Registrar’s Office can see what is entered into this box.