Approving a section or department in CLSS

Owned by Denise Kidd
Last updated: Dec 01, 2022
3 min read

 

Email notification

You will receive an auto-email notification that a section or dept requires your review (see example). If you don’t receive an email, check your spam folder.

You can either:

  • approve it, or

  • roll it back, if more edits should be made.

 

Approval page

The Approval webpage has three main windows:

Pages Pending Approval (upper left)

  1. Click Your Role to select your job role from the menu (“[your department] Chair CLSS”). If you use the link from the automated email, your role will be pre-selected for you.

  2. Once a role is selected, the “Pages (Sections or Departments) Pending Approval” list will be populated with sections/ depts that require your review, editing, and/or approval from the selected role.

  3. Click Refresh List to see if new sections/ depts have been added since your last visit, or if the list doesn’t currently display an expected section/dept.

    Use this list to select the section/ dept desired to review. The selected section/ dept will appear in the Page Review window.

Page Info/Status (upper right)

Review basic section information and the workflow status of the selected section here.

You can click Edit to make any changes before approving and sending to the next job role in workflow.

NOTE: For a full department submission, the only way you can view which sections in that department have been submitted (and view their class details) is to click Edit. Clicking Edit does NOT mean you need to make any actual edits.

Page Review (bottom)

Review the selected section’s updates here, looking first at “Rules Triggered.” Any updated data should appear in bold green text, with the previous data in red text with a strike-through. Any new section will not display updates; these sections will list “New” next to the CRN.

Then click Approve, or Roll Back to a previous job role in workflow (which you may select if multiple).

Approving all sections of a department

A department’s first submission in a term will be the department’s complete schedule, not an individual section. An approver may click the blue Edit button to open a new tab and review all the sections in detail.

Rolling back

  • If you roll back, you must leave a comment with the reason.

  • If you roll back to the scheduler, the comment will tell them what edits need to be made for your approval.

  • You may choose to roll back to another job role, if multiple ones are available, and your comment may indicate why you didn’t approve.

  • Once those edits have been made, you will receive another auto-email to approve the updated page.