Managing fee assessment rate codes (SFAREGS/SGAMSTU)
- Denise Kidd
Students participating special programs may have their fees assessed differently. The rate code used should be provided by the requestor.
Student-specific, term-specific fee assessment rate codes are managed in SFAREGS individually or SGAMSTU in bulk. (Disambiguation: Study Abroad courses assessed fees are managed at the section level in SSADETL.)
To use SGAMSTU, students in your list must not be registered. Registered students' fee assessment rate code must be updated individually in SFAREGS.
The term header of the effective term also must be available in order to use SGAMSTU. Rule of thumb - SGAMSTU is best used no earlier than the Effective Date in SOATERM > Registration > Effective Date and no later than when the first time ticket opens.
Changing a fee assessment rate for an individual student (SFAREGS)
In SFAREGS, enter the student ID and term. (Override holds with “OVR” if needed). Go.
Student Term tab
In the Student Term tab, you will see that in the Fee Assessment Rate field, the student has the BREG (Billing Regular) Fee Assessment Rate.
Overwrite the code with the appropriate code and Save.
To view a list of codes, click the look up button to reveal the Student Fee Assessment Rate validation table (STVRATE).
Changing a fee assessment rate code in bulk/mass (SGAMSTU)
SGAMSTU allows for updating a list of students' fee assessment rate code in SGASTDN for a future term without registration. If using SGAMSTU to update in bulk/mass, it must be done prior to registration. If the students have registration, fee assessment rate must be updated in SFAREGS individually.
Load IDs
Loading IDs from a .csv for bulk processing (GJAJFLU/GJAPCTL/GJRPSIM/GLAEXTR)
Search tab
In the Search tab enter the following:
Effective Term - term the change should be reflected
In the Population Selection area:
Application: STUDENT
Selection ID: Your selection ID in all caps.
Creator ID: Your username in all caps
Update tab
In the Update tab enter the following:
Learner Effective Term - term the change will be reflected
Fee Assessment Rate field - the code that will be applied to the records.
Results tab
If you aren’t using an uploaded manual population selection, enter one ID per line.
If you’re using an uploaded manual popsel, you will see your list of students listed. See also: Loading IDs from a .csv for bulk processing (GJAJFLU/GJAPCTL/GJRPSIM/GLAEXTR)
When finished, click the Select All radio button.
Next block to Submission. Click Submit. Click Save.
Message column
The Message column indicates whether or not the transaction was successful. Make note of any students who weren’t updated and follow-up to determine the reason and do outreach as appropriate.
Managing the fee assessment rate code for study abroad
Check the student’s schedule in the Registration tab to make sure they are registered for REGR 4030 as their only course. Make note of students who are not registered for REGR 4030 and also those who are registered for REGR 4030 in addition to other courses.
Do not update the records of students who are not registered for REGR 4030 nor the records of students who are registered for REGR 4030 and other courses.
If they are only registered for REGR 4030, change the fee assessment rate in the SFAREGS Student Term tab to BSEM.
After updating the fee assessment rate code for the abroad term to BSEM, use SGASTDN to change the fee assessment rate code back to BREG for the return term.
For Spring 2024 participants and beyond, Joanie Vicknair should provide the abroad term(s) so that we can use that information to update the return term.
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Related content
Fee assessment rate
Study abroad
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.