Creating and changing CIP codes

Owned by Sarah Montes
Last updated: Dec 04, 2023
2 min read

Reference: https://tulane.app.box.com/file/896958840022

What is a CIP Code?

A Classification of Instructional Programs (CIP) code is a taxonomy of academic programs developed by the US Department of Education that supports the accurate tracking and reporting of fields of study and program completions activity. College and universities across the country assign CIP codes to their academic programs.

Learn more about CIP codes >

Tulane University’s CIP Code Addition and Change Procedure

A change in a program's CIP Code can have major, long-lasting implications on financial aid, international students, IPEDS reporting [Integrated Postsecondary Education Data System], census, as well a myriad of other programs and reports. It is therefore imperative that any new or changed CIP code be carefully vetted before ultimately being approved or denied. Programs requesting new or changed CIP codes should follow the procedure outlined below.

Using the Curriculum Information Management (CIM) Program Admin form (implemented in 2023), programs will submit the desired CIP code when submitting a program for approval or for changes to the Provost’s Office. The Provost or the Provost’s designee shall have authority in assigning initial CIP codes in consultation with the Registrar if needed.

  1. A School wishing to change the CIP code of a program it houses shall submit a request from the Dean attached the above-referenced CIM Program Admin form, along with any supporting documentation to the Registrar for consideration. The Registrar’s Curriculum Management team will review the request and forward it to the School Dean’s Office.

  2. Once the school dean or their designee reviews the CIP code Change, the CIM form will be forwarded to the Provost or the Provost’s designee who will review the change.

    1. The CIP Code changes are typically reviewed by the Provost’s office in consultation with IT, the Office of International Students & Scholars, and the Tulane University Office of Financial Aid before allowing the CIP change.

  3. Should the Provost’s office feel that the change is warranted and clear, they will approve the change immediately and they’ll forward to the Registrar’s office for updating the system.

  4. When approved, the CIM Program Admin form should be approved/finalized by the Registrar’s office once all administrative and internal processes are complete. within the Office of the University.

    1. Administrative and internal processes include:

      1. CIP Code addition or change in Banner, see https://tulaneregistrar.atlassian.net/wiki/spaces/REGISTRAR/pages/135987275 for details.

      2. Update Reporting Spreadsheet in Registrar’s Box folder to notify reporting team in the Enrollment Management Division; note for changes to CIP code, the old code and the new code must appear on the spreadsheet.

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