Understanding the CIM Course Inventory Management form

Curriculum-CIM

CIM is the Curriculum Inventory Management system where programs and courses are created, revised and submitted for approval. 

The system was implemented in Spring 2023 and was adopted by the university in the 2023-2024 academic year across Tulane’s undergraduate and graduate programs in order to ensure governance and assessment best practices are followed. ​

The system is designed to

• track processes efficiently and accurately ​

• generate workflows and automated notifications ​

• promote process consistency  ​

• house all course and program information ​

• house curriculum reporting tool​

• provide accountability and transparency in the development and approval of curriculum, both internally and externally 

CIM System Overview

• Centralized forms, with cascading customization based on system ​

• Customized & Dynamic Workflows (example below)​ 

  Open

  

Logging in

1. Go to correct URL for ​

   1. https://nextcatalog.tulane.edu/courseadmin/

2. Log in using your Tulane username and password​

   1. If you are unable to access the site, submit a Registrar Support Form, available on our website, to request access: Homepage | Tulane University - Office of the University Registrar  ​

3. Logout: Close your browser. Remember to save your work or start workflow​

Curriculum Inventory Management

Course Inventory Management home screen where you can search for a course, edit a course or propose a new course, use quick searches drop down to only search for edited, added or inactive courses​

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Search Courses

The Search function is literal (e.g. it is not like google).​

Ways to search:​

• exact title of the course with the exact spacing ​

• course code SOCI 1010​

• subject code SOCI​

• asterisk is wildcard * ​

• you can use the *before or after* a word​

Courses Search Results

You can sort results by Course Code, Title, Workflow or Status (click the word to sort)​

'Workflow’ column displays which step the proposal is currently at for review ​

‘Status’ column indicates the type of change: Added, Edited, *Blank (course is at rest – no proposal cycling through workflow)​

An edited proposal shows Red and Green Markup that tracks edits and comments ​

Red indicates deletion; Green indicates change or new 

Proposing a New Course using the New Course Proposal Form in CIM

Click on the New Course button used to open a blank course form.

Click the “Propose New from an Existing Course” button. This feature can be used if your new course is similar to an existing course​.

The new course form has all course fields required for building your new course. (See screenshot)

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New Course Proposal Form

Follow the steps below when proposing a new course:

1. IMPORTANT: Start at the top of form and work your way down​

2. Subject area will pre-populate fields based on school and department/program selected.

3. Use the “Course Numbers in Use” tool to find an unused catalog number​

• Note: Course numbers in use as either active or inactive courses cannot be re-used. Reusing course numbers causes problems with student transcripts and records. If you believe that a course number in the inventory has NEVER been used and needs to be archived, submit a Registrar Support Form to request course number research and archiving, if never used for student registration.

5. Fields grayed out require no entry and are generally considered administrative.​

• Note: The Registrar’s Office Curriculum Management team will complete these ADMIN-ONLY areas of the course proposal form on your behalf.​

6. Mandatory fields are outlined in red​ and must be completed before submitting.

7. You may save the form by clicking ”Save Changes” at the bottom of the form to complete later​.

8. You must upload a syllabus.

9. When you’ve completed the form, you must click the “Start Workflow” button to submit the course proposal to your school’s curriculum committee for review.

Considerations

• The Subject area is connected to School and Academic Department or Program​

• The Subject area will pre-populate these fields based on the academic program you ahve selected​.

• If you need a new subject area​, you must first propose the new subject area code in the CIM Program Admin form.

• Not all red fields are required for a save but they are for workflow​.

Editing Existing Courses in CIM Course Inventory Management

When editing existing courses, it is recommended that you check the Courseleaf/Curriculum Eco-System first to identify the places in the catalog that reference the course in question.

Understanding the CIM System EcoSystem: ​

• The Ecosystem includes all references of the course in various curriculum management systems including the Catalog and Banner database such as the following:

  • Programs that reference this course​.

  • Other courses that reference this course as a prerequisite​ or corequisite.

  • Course Descriptions that reference this course​.

  • The Banner SIS​ (Student Information System) Database

  • The University Catalog​

• Note: The following systems will not appear in the CIM Ecosystem, but are connected to courses in the CIM system: ​

  • Courseleaf CLSS Scheduling​

  • Degree Works​

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CourseLeaf Ecosystem Example

Editing Courses in CIM

1. Select course to edit​ by entering the course number in the search feature.

2. Review eco-system to see potential impacts this course change may have on other programs or courses​

3. Click on the Edit Course button to begin change proposal​.

4. Start at top of form and work your way down​, completing all required fields in red.

5. Save the form to complete later​, if needed.

6. Attach your course syllabus.

7. Click the Start Workfow button at the bottom of the form.

Considerations & Reminders

Certain fields will pre-populate other fields.

Red fields are mandatory to start workflow but not to save​.

If you erroneously started workflow, submit a Registrar Support form to request a roll back to you

• or contact Sarah Montes via email, teams or phone 504-314-2858.​

Save your changes prior to submitting to workflow to review work​ but do not forget to Start Workflow!

Remember that the CIM system closes in March & April annually, so changes need be proposed between May & February annually. Changes submitted to CIM are intended for future terms and catalogs, not current/active terms and catalogs.

The Red/Green Markup records the changes to the course.

Adding Core Attributes to New or Existing Courses:

THANK YOU!​

• Contact Sarah Montès

  • smontes@tulane.edu​

• Homepage | Tulane University - Office of the University Registrar  ​

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