Understanding the CIM Program Management form

Curriculum-CIM

CIM is the Curriculum Inventory Management system where programs and courses are created, revised and submitted for approval. 

The system was implemented in Spring 2023 and was adopted by the university in the 2023-2024 academic year across Tulane’s undergraduate and graduate programs in order to ensure governance and assessment best practices are followed. ​

The system is designed to

• track processes efficiently and accurately ​

• generate workflows and automated notifications ​

• promote process consistency  ​

• house all course and program information ​

• house curriculum reporting tool​

• provide accountability and transparency in the development and approval of curriculum, both internally and externally

CIM System Overview

• Centralized forms, with cascading customization based on system ​

• Customized & Dynamic Workflows (example below)​ 

  Open

  

Logging in

1. Go to correct URL for ​​

   1. https://nextcatalog.tulane.edu/programadmin/​​

2. Log in using your Tulane username and password​

   1. If you are unable to access the site, submit a Registrar Support Form, available on our website, to request access: Homepage | Tulane University - Office of the University Registrar  ​

3. Logout: Close your browser. Remember to save your work or start workflow​

Curriculum inventory management

The Program Management home screen is where you may propose a new academic program of study including a major, minor, certificate, major track, graduate program, subject code, department code, or degree program.

You may also use this system to edit or inactivate an existing academic program.

Open

Search Program

The Search function is literal  ​

If you search for the word Business and there are no programs with the full name ‘Business’ it will not find any programs that have ‘Business’ in the title ​

Other ways to search:​

• exact title of the program with the exact spacing ​

• Asterisk is wildcard * ​

• You can use the *before or after* a word​

• Scroll list of programs (click on Program name to re-order list alphabetically)​

Search Results

You can sort results by Program Name, Credential, Workflow or Status (click the word to sort)​

'Workflow’ column displays which step the proposal is currently at for review. ​

‘Status’ column indicates the type of change: Added, Edited or if blank, the program is ‘at rest’ with no proposal currently outstanding​

If a program has a proposal cycling through workflow, you will see the program details and the proposed changes clearly highlighted with red and green markup​

Edit Program Form

1. Select the program you want to edit​

2. Click on the edit button to begin change proposal​

3. Select change type ​

4. Start at top of form and work your way down​

5. Develop a Course List in the Requirements area to clearly lay-out the program’s academic requirements.

6. Save Changes on the form to complete later​.

7. Ensure that you are including Program Outcomes, Planned Assessment Methods, and attaching an Assessment Plan.

   1. For details on Assessment Plans, please visit the Office of Assessment and Institutional Research website.

8. Submit to workflow when form complete​

Requirements

The Requirements section should display the program requirements’ list.​

• Course information pulls in from Banner (after changes are completed via the CIM CourseAdmin form, including pre-reqs & repeatability). ​

Requirements will display in the Catalog.​

• Use well-defined course-list as opposed to paragraph format to display requirements​

  • Options include​

    • Course list with Credits​

    • Plan of study grid (semester-by-semester)​

    • Footnotes assist in communicating nuances related to the curriculum, e.g. “course is offered in the fall semester only"​

  • Avoid: ​

    • Displaying requirements in paragraph format​

    • Vague details about program requirements that will be difficult to translate to the Degree Audit.

Editing Plan of Study

1. Select program to edit​

2. Set the change type to major​

3. Scroll to Plan of Study table and double click​

4. Select applicable year and semester​

5. Use Select Subject field to find course to add course​

6. Use Course List (right side) to drop course

Considerations

Start at the top of the form and work your way down.​

Red fields are mandatory - you cannot submit to workflow without filling them in​

Only will see changes to PROGRAMS once you save​

You can export to Word or PDF – very basic formatting but you may want to markup a Word document or PDF before you enter the changes in CIM​

Workflow

Workflow – automated system to manage approval process​

Approver Roles are assigned to the workflows​

Clicking the “Start Workflow” initiates the workflow process ​

Currently (2023), all workflows start with the Registrar Curriculum Information Management CIM role. ​

Sample Workflow

• Green: ​

  • moved past that stage​

• Orange:​

  • awaiting approval​

• Approval Path​

  • Provides a workflow history:​

    • date​

    • time​

    • role​

    • action​

THANK YOU!​

• Contact Sarah Montès

  • smontes@tulane.edu​

• Homepage | Tulane University - Office of the University Registrar  ​

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