Editing the catalog

Owned by Denise Kidd
Last updated: Feb 06, 2024 by Cassie Sika (Unlicensed)
6 min read

1. Accessing the catalog

Access the catalog editor at https://nextcatalog.tulane.edu/ (Chrome and Firefox are preferred browsers.)

  • Enter your Tulane credentials

  • Navigate to a page you own.

    • Click on Programs or Schools to open up the catalog content.

  • All users can view the entire catalog while in editing mode but only edit pages assigned to them.

2. Navigating the catalog

There are three ways to navigate through the catalog.

Navigation bar

  • Will expand depending on the page to show relationship to other areas in the catalog

Breadcrumbs

  • The breadcrumbs are another way to show relationship to rest of catalog by showing the path taken to get there

  • Allows you to click back to a previous area of the catalog

Search box

SiteSearch is the search engine for CourseLeaf CAT. It allows CourseLeaf to direct users to preferred pages by using keywords. Pages that are set up with keywords appear at the top of the search results, allowing CourseLeaf to more directly influence search results.

3. Opening a page for editing

To edit a page, click on the Edit Page put in the top left hand corner.

Image A: How to Begin

4. Toolbars

Image B: Available Tools

Page Body

Displays CIM descriptions alongside non-curricular content

Tabs to review:

  • Schools

    • Departments

    • Academic policies

    • Degree requirements

  • Departments

    • Programs

  • Programs

    • Overview - Information about a program and why a student would be interested

    • Requirements - ALL requirements to complete the major and/or earn degree.

 

All curricular edits must now be made via the CIM system. The “Page Body Editor” tool is primarily for Catalog administrator use. Only on non-curricular pages (school or departmental overviews), may edits be made here. Please direct any questions to the Registrar’s Office.

 

Accuracy Report

Identifies any errors found on page

  • Courses not found in Banner

  • Course information doesn’t match what is in Banner

Show Differences

Presents a version of the current page with red/green mark-up to show any changes that have been made to the page. Green text indicates an addition; red text with a strike-through indicates a deletion. This view will also show the latest approved content from CIM Programs or shared content.

View as PDF

Allows user to export copy of catalog page without unnecessary features on the webpage

5. Print options

Users can download and print the entire catalog, or individual pages. Click Print Options to view settings.

6. Course bubbles

  • Students read the catalog to find about courses.

  • Course bubbles pull directly from Banner.

    • If course descriptions need to be updated, please make the change in CIM and submit to workflow.

7. Help bubbles

Every page in the catalog has a help bubble. This button will direct you to tutorials and step by step instructions related to the task you are currently working on.

As a CourseLeaf user, you are also eligible to attend webinars scheduled through Lilypad University: https://help.courseleaf.com/addt-resources/lilypadu/

 

Hyperlinking any of this information to websites outside of the catalog is not acceptable.

 

Editing the overview

To edit the overview, click “Edit Page Body” (Image B)

Other editing tools/tips

  • Utilize styling tools

  • Mind paragraph alignment (this is important for accessibility purposes)

  • List and bullet icons

  • Headers start at H2.  If using subheadings, continue with H3, then H4, and so forth.

  • If copying text, paste into Notepad to remove any formatting before using paste feature.

  • Don’t forget about the Help Bubble!

8. Saving your work

You can save two ways:

  • Click to Save button in the toolbar

  • Click Ok.

9. Creating links

Open the toolbar and open the page body editor for the page you want to work on.

Highlight the text or image you’d like to link to a URL.

Linking to a website

Click the Insert/Edit Link button and type/paste the destination web address into the text box labeled URL.

  • For links to pages within the catalog, use the relative url by entering the portion of the URL following .com or .edu. For example, to link to this page a user would enter:/cat/page-body/link.

To have the link open in a new window, click the checkbox next to Open in a New Window. Click OK.

Click OK on the Page Body Editor to save changes.

Linking an email address

To link an email address, type “mailto:” into the URL text box.

Click OK on the Page Body Editor to save changes.

10. Anchors

Anchor links allow users to jump to specific parts of the webpage by clicking on a link.

Anchors can be used to create a table of contents on a catalog page.

 

Do not highlight the text to set the link, simple place the cursor in front of the text that should have the anchor.

 

The anchor name should relate to the content so users know which anchor to link to. Do not use spaces in anchor names; only underscores ( _ ) or dashes ( - ).

 

 

The link will now navigate the user to the correlated portion of the webpage

 

11. Inline courses

  • Click Edit Page

  • Click  Page Body or the pencil icon corresponding to the tab on which you want to insert the inline course

  • Click Insert/Edit Database Field or press Ctrl+D (as to link the course code back to the source

  • Type in the Course or select the school and subject.  Click Ok

Note: If the course code does not link back to the source, a red box will appear around the course. Check to make sure the correct course code has been entered which may be case and/or spacing sensitive.

12. Course lists

  • Click on Edit Requirements

  • If a course lists exists, double click inside blue area to open to beginediting.

  • To create a course list, click on Insert Formatted Table.  Select Course List.  Press Ok.

  • Begin selecting courses by choosing School/subject or the Quick Add field.

  • Click >> to move to course list.  Click << to move out.

Note: If you indent courses, the credits will not sum.

13. Comment entry

  • To make headers or separate groups of requirements, click Add Comment Entry

  • To Bold, click Area Header.

  • Move up or down in course list with arrows.

14. Plan of study

  • Click Edit Page

  • Open the page body editor

  • Place cursor in page body where you would like to insert the Plan of Study Grid in the Page Body

  • Click Insert/Edit Formatted Table

  • Select Plan of Study Grid from the drop down menu

  • Enter the course information.  Begin with Year 1 and desired Term.

  • Click OK to save your table

  • Click OK to save your changes

15. Footnotes

  • Create a course list or plan grid or open the table editor

  • Click on the course that should have the indicator

  • Enter the indicator in the footnote field

  • Click OK to save the table

  • Click OK to save the page

  • Place cursor in the page body where the footnote table is to be placed

  • Click Insert/Edit Formatted Table

  • Select Footnotes from the drop-down menu and click OK

  • In the Footnotes editor, click New Footnote.

  • Enter the footnote symbol

  • Enter the footnote content

  • Repeat to add more footnotes as necessary

  • Click OK to save the table

  • Click OK to save the page

16. Start the workflow

Press the green Start Workflow button to send the page for approval (bottom right)

17. Additional resources

Learn more or contact Sarah Montes at smontes@tulane.edu