2022-11-29 Review of Pennant operations calendar

Owned by Denise Kidd
Last updated: Oct 31, 2024
1 min read

What is the Pennant operations calendar?

It’s a list of all of the operations activities of the registrar’s office and when they are done. There are at 786 activities during the 2022-23 academic year.

What is included?

Operations tab

  • reference number

  • office/functional unit

  • “for” term

  • semester code

  • PoT code

  • PoT description

  • action (start, end, deadline)

  • event/activity

  • event date

  • event month/year

  • last updated

Change log

The change log lists all changes made to the events/activities listed on the Pennant operations calendar tab.

  • change log reference number

  • date of change

  • description of the change

  • office/functional unit

  • “for” term

  • semester code

  • PoT code

  • PoT description

  • action

  • event/activity

  • event date

Legend - office

A data table of codes and descriptions of affected offices/functional units

Legend - part of term

A data table of parts of term for the academic year

How can we make this work for us?

Phase 1 - Crowd-source dates and activities from each functional area

  • Provide a format and an explicit deadline

  • Include annual and monthly activities, but not daily/weekly activities

Phase 2 - Organize dates into a single list

Phase 3 - Refine

Our activities (examples)

  • refund periods

  • TOPS

  • NSC

  • Appworx jobs

  • OL grad app opens/closes

  • OL grad app deadline

  • final exams

  • WD/drop with record period

  • CAT editing

  • CIM timeline

  • enrollment confirmation

  • CLSS blackout periods

  • classroom housing

  • holidays/closures

  • publish final exam schedule

  • publish academic catalog

  • publish academic calendar

  • conferral

  • addenda period

  • grade mode change period

  • time tickets available

  • NSC grad file

  • Degree audit updates based on curriculum changes

  • Prioritization changes

My thoughts

A comprehensive master calendar gives us the flexibility to examine our activities across multiple dimensions. While it will take a lot of work the first year, we will see advantages in the second year onward.

The greatest risk to the success of this is loss of interest/momentum. Furthermore, our decision-making process leads to make few decisions due to the level of nuance and interdependence that may be overstated/overemphasized.