Admitting a summer-only student to Summer School (SAAQUIK)

Owned by Denise Kidd
Last updated: Mar 16, 2023
5 min read

 

Check to see if the student has a TU ID number

Students may not realize they have one, so this is an important step.

Navigate to SPAIDEN. Your cursor will be in the ID field. Press the Tab key on the keyboard and another field will open. Enter the student’s name as “Last, First”. If the name is invalid, this means the student does not have a record.

 

If you get a match (or multiple matches) verify identity in SPAIDEN. If it’s a match, do not create a new ID. If there’s new information like a different address or phone number, etc., make sure to add the new information in SPAIDEN.

If there are multiple matches for that name, click the Person Search Detail button in the window that opens.

You will see a list of possible matches. Verify the Birth Date.

If there is no name with the date of birth of the applicant, create a new ID.

Create a new ID

  1. Click the plus sign (“+”) to generate a new ID.

  2. GOAMTCH opens. In the Matching Source field, enter “ONLINE”. Go.

  3. Enter the name, address, gender, telephone, and personal email address. Click Duplicate Check.

  4. If no matches were found, a pop-up will ask if you want to create a new record. Click Yes.

  5. A pop-up will display the new ID. Click OK.

If a potential match is indicated as a result of the Duplicate Check, the matched record will be indicated in the Match block. To select the record in the Match block, click to select and click Select ID. If there’s new information like a different address or phone number, etc., make sure to add the new information in SPAIDEN.

Fill in SPAIDEN

You will be directed to SPAIDEN after clicking OK in the previous step. Go.

Enter the following:

  • all available addresses

  • phone numbers

  • email addresses

  • citizenship

  • gender

  • emergency contacts

As you move through each tab, save before moving to the next tab.

Identify the program and major for admission

Visiting students

Visiting students

Description

Students from other U.S. schools who have graduated from high school. Enrollment is for summer only. Options for visiting students include on-campus courses as well as study abroad programs. Courses taken are for college credit.

Program

SNND_UG (NTC summer school only non-degree, undergraduate)

Level

UG

Field of Study (Major)

SUMM

Department

None

Student attribute

RCSU

Pre College Science Scholars Program

Pre College Science Scholars Program

Description

The Tulane Science Scholars Program (TSSP) gives high school students the opportunity to take and earn college-credit courses before high school graduation.

Program

SEND_UG (Science and Engineering non-degree, undergraduate)

Level

UG

Field of Study (Major)

SUMM (summer school only)

Department

None

Student attributes

RCSU, RTSS

Admit the student in SAAQUIK

Navigate to SAAQUIK to create an application record.

  1. Enter student ID, Term, and Level. Go.

    1. For level:

      1. NC (non-credit): STEM Enrichment Institute, Women’s Leadership

      2. UG (undergraduate): visiting students, Science Scholars Program, Architecture

  2. Enter the following and next block twice.

    • Student type - V (Guest)

    • Student Status - AS (Active)

    • Residence - 0 (Undeclared)

  3. In the Curriculum block Program field, tab to the Program field and enter the program string you identified in the previous step. Tab. Next block.

  4. Confirm that the field of study has auto-populated correctly. If not, click into the Field of Study block and in the Field of Study field enter the Field of Study code you identified in the previous step.

  5. Confirm the Department has auto-populated correctly. If not, click into the Department field and enter the Department code you identified in the previous step.

  6. Save.

Add the attribute(s) in SGASADD

Navigate to SGASADD to add the attribute(s).

  1. Enter the Student ID and Term. Go.

  2. Next block once.

  3. A new line should automatically be created, but if not, click Insert and type in the attribute identified previously. Click Insert (or press the down key) to add another attribute if needed. If the term in the key block does not match the term in the From Term field, maintenance is required.

  4. You will see a warning alerting you that changing the attribute can impact registration fee assessment. Click OK.

  5. Save.

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