Managing access to Registrar tools
Prior to access to any of our tools, all new users should complete FERPA training.
Registrar access management by tool
Tool | Where it’s managed | Who can do it? | Point of Contact | Link to setup |
|---|---|---|---|---|
FERPA training | WaveWorks | anyone | Denise | No set-up needed; all employees - staff, faculty, students employees, and affiliates - can use this link: https://tulane-ibqejb.fa.ocs.oraclecloud.com:443/fscmUI/redwood/learner/learn/redirect?learningItemId=300000078555485&learningItemType=ORA_COURSE |
Advisor tab | Banner - SIAINST | anyone | Denise | |
Faculty tab | Banner - SIAINST | anyone | Denise | |
Staff tab | Banner - SPAIDEN | anyone | Denise | |
Self-Service Reports tab | IT Banner access request | Denise | Denise | |
Degree Works | Degree Works, Banner - SIAINST | Monet, Smackin, Denise | Monet, Smackin, Denise | |
Degree Works Petitions | Degree Works, Banner - SIAINST | Sarah | Sarah |
|
Grad app dash | Grad app dash | Jana, Denise | Jana | Soon to be deprecated Managing users in the Graduation Application Dashboard (for admin) |
ServiceNow | IT Help request | anyone | Denise |
|
Commencement or Degree Cert tool | Commencement link in Gibson | anyone | Denise | Granting access to the Degree Cert tool/Commencement link in Gibson |
Grade change approver | Academic dash | Sarah | Sarah | |
Major/minor certification | Academic dash | Sarah | Sarah | |
CAT/CIM | CAT, CIM | Sarah | Sarah |
|
CLSS | CLSS | Shelby, Meredith | Shelby, Meredith |
|
Banner | IT Banner access request | Denise, Colette | Denise |
Registrar access management by role
Advisor tab gives access to:
Advisee list
Search for students
Unofficial transcript
Grade change
Test scores
Holds
student information
Advisee grade summary
Advisors
NTC advisor
Tool | Access steward |
|
|---|---|---|
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) | |
Create as advisor in DW | Degree audit lead or Peter Pagonis manually adds |
|
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) | TUL_REG_ADVS_USERS |
Added as ADV in DW | Peter Pagonis (IT) |
|
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team |
|
Grad app dashboard Grad Coordinator role | Victoria Ostrowski, Denise Kidd (Reg) or anyone in Reg who is a Site Admin |
|
Commencement link/degree cert tool | Denise Kidd (Reg) Stephanie Davis (Reg) | https://tulaneu.atlassian.net/wiki/spaces/REGISTRAR/pages/335773697 |
Banner training, access
| Denise Kidd (Reg) | Include RG_TUL_COMMENCEMENT for SZADEGR |
Gibson Registrar Tools links
| IT ticket |
|
WD/LOA dash | Need to check with Brian Zitzman (maybe linked ACAD advisor type, maybe Banner class ACADADV_10) |
|
Add as a certifier in the academic dashboard | Stephanie Davis (Reg) |
|
Frevvo | Joy Landry (can this be associated with ACADADV_10?) |
|
NTC super advisor
Description
This role is an add-on to the NTC Advisor role.
Tool | Access steward |
|---|---|
All NTC advisor tools |
|
Withdrawal/LOA dash | Joy Landry (IT) (need to confirm this) |
Cognos | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Non-NTC professional advisor
Description
School-specific administrative and content advising. Not as much Banner as NTC.
Tool | Access steward |
|---|---|
Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
|
|
Administrative Graduate Director (AGRD)
Description
Do not meet with students
Certify degrees
(Janet Morgan, Ann Schumacher)
All Professional advisor tools
Tool | Access steward |
|---|---|
Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
Faculty advisor
Description
Thesis/dissertation committee
Programmatic advising focused on content
Tool | Access steward |
|---|---|
Advisor tab/Degree Works | Denise (Reg) or Degree Audit (Reg) |
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team |
Self-service reports | Denise (BAN_TUL_RG_ACAD_10 + TUL_RG_ACDEP_USERS or BAN_TUL_RG_RMGR_10) |
Confirm time ticket | Denise (BAN_TUL_RG_ACAD_10 + TUL_RG_ACDEP_USERS or BAN_TUL_RG_RMGR_10) |
Concise student schedule | Denise (BAN_TUL_RG_ACAD_10 + TUL_RG_ACDEP_USERS or BAN_TUL_RG_RMGR_10) |
Student success support staff
Description
Retention, success coaches, career counselors
Tool | Access steward |
|---|---|
Banner training, access | Denise Kidd (Reg) |
Cognos and self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10 + TUL_RG_ACDEP_USERS) |
Faculty
Tool | Access steward |
|---|---|
CIM | Sarah Montes (Reg) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) // TUL_REG_ADVS_USERS |
Dean/Chair
Tool | Access steward |
|---|---|
Major/minor cert tool | Stephanie Davis (Reg) |
CAT | Sarah Montes (Reg) |
CIM | Sarah Montes (Reg) |
Withdrawal/LOA dash | Joy Landry (IT) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) |
Scheduler/Admin
Tool | Access steward |
|---|---|
CLSS | Meredith, Class Schedule lead (Reg) |
Self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Confirm time ticket link in Gibson | Denise (for BAN_TUL_RG_ACAD_10) |
CAT | Sarah Montes (Reg) |
On this page
- 1 Registrar access management by tool
- 1.1 FERPA training
- 1.2 Advisor tab
- 1.3 Faculty tab
- 1.4 Staff tab
- 1.5 Self-Service Reports tab
- 1.6 Degree Works
- 1.7 Degree Works Petitions
- 1.8 Grad app dash
- 1.9 ServiceNow
- 1.10 Commencement or Degree Cert tool
- 1.11 Grade change approver
- 1.12 Major/minor certification
- 1.13 CAT/CIM
- 1.14 CLSS
- 1.15 Banner
- 2 Registrar access management by role
- 2.1 Registrar Staff
- 2.2 Advisors
- 2.3 Student success support staff
- 2.4 Faculty
- 2.5 Dean/Chair
- 2.6 Scheduler/Admin