Managing access to Registrar tools
- Denise Kidd
Prior to access to any of our tools, all new users should complete FERPA training. Affiliate employees are set up differently for FERPA training.
Registrar access management by tool
Tool | Where it’s managed | Who can do it? | Point of Contact | Link to setup |
|---|---|---|---|---|
FERPA training for “regular” employees | Bridge | anyone | Denise | Prove this link to those only needing FERPA training: https://tulane.bridgeapp.com/learner/programs/927d5f27/enroll |
FERPA training for affiliates/student workers | Bridge | Denise | Denise | Assigning FERPA training to a student intern or affiliate employee |
Advisor tab | Banner - SIAINST | anyone | Denise | |
Faculty tab | Banner - SIAINST | anyone | Denise | |
Staff tab | Banner - SPAIDEN | anyone | Denise | |
Self-Service Reports tab | IT Banner access request | Denise | Denise | |
Degree Works | Degree Works, Banner - SIAINST | Monet, Smackin, Denise | Monet, Smackin, Denise | |
Grad app dash | Grad app dash | Jana, Denise | Jana | Soon to be deprecated Managing users in the Graduation Application Dashboard (for admin) |
ServiceNow | IT Help request | anyone | Denise |
|
Commencement or Degree Cert tool | Commencement link in Gibson | anyone | Denise | Granting access to the Degree Cert tool/Commencement link in Gibson |
Grade change approver | Academic dash | anyone | Stephanie D, Denise | |
Major/minor certification | Academic dash | anyone | Stephanie D, Denise | |
CAT/CIM | CAT, CIM | Sarah | Sarah |
|
CLSS | CLSS | Shelby, Meredith | Shelby, Meredith |
|
Banner | IT Banner access request | Denise, Colette | Denise |
Registrar access management by role
Advisor tab gives access to:
Advisee list
Search for students
Unofficial transcript
Grade change
Test scores
Holds
student information
Advisee grade summary
Advisors
Tool | Access steward |
|
|---|---|---|
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) | |
Create as advisor in DW | Degree audit lead or Peter Pagonis manually adds |
|
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) | TUL_REG_ADVS_USERS |
Added as ADV in DW | Peter Pagonis (IT) |
|
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team |
|
Grad app dashboard Grad Coordinator role | Jana Whipple (Reg) or anyone in Reg who is a Site Admin |
|
Commencement link/degree cert tool | Denise Kidd (Reg) Stephanie Davis (Reg) | https://tulaneu.atlassian.net/wiki/spaces/REGISTRAR/pages/335773697 |
Banner training, access
| Denise Kidd (Reg) | Include RG_TUL_COMMENCEMENT for SZADEGR |
Gibson Registrar Tools links
| IT ticket |
|
WD/LOA dash | Need to check with Brian Zitzman (maybe linked ACAD advisor type, maybe Banner class ACADADV_10) |
|
Add as a certifier in the academic dashboard | Stephanie Davis (Reg) |
|
Frevvo | Joy Landry (can this be associated with ACADADV_10?) |
|
Description
This role is an add-on to the NTC Advisor role.
Tool | Access steward |
|---|---|
All NTC advisor tools |
|
Withdrawal/LOA dash | Joy Landry (IT) (need to confirm this) |
Cognos | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Description
School-specific administrative and content advising. Not as much Banner as NTC.
Tool | Access steward |
|---|---|
Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
|
|
Description
Do not meet with students
Certify degrees
(Janet Morgan, Ann Schumacher)
All Professional advisor tools
Tool | Access steward |
|---|---|
Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
Description
Thesis/dissertation committee
Programmatic advising focused on content
Tool | Access steward |
|---|---|
Advisor tab/Degree Works | Denise (Reg) or Degree Audit (Reg) |
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team |
Self-service reports | BIA |
Confirm time ticket | Gibson assignment group (IT) |
Concise student schedule | Gibson assignment group (IT) |
Description
Retention, success coaches, career counselors
Tool | Access steward |
|---|---|
Banner training, access | Denise Kidd (Reg) |
Cognos and self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Tool | Access steward |
|---|---|
CIM | Sarah Montes (Reg) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) // TUL_REG_ADVS_USERS |
Tool | Access steward |
|---|---|
Major/minor cert tool | Stephanie Davis (Reg) |
CAT | Sarah Montes (Reg) |
CIM | Sarah Montes (Reg) |
Withdrawal/LOA dash | Joy Landry (IT) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) // TUL_REG_ADVS_USERS |
Tool | Access steward |
|---|---|
CLSS | Meredith, Class Schedule lead (Reg) |
Self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Confirm time ticket link in Gibson | Gibson assignment group (IT) |
CAT | Sarah Montes (Reg) |
On this page
- 1 Registrar access management by tool
- 1.1 FERPA training for “regular” employees
- 1.2 FERPA training for affiliates/student workers
- 1.3 Advisor tab
- 1.4 Faculty tab
- 1.5 Staff tab
- 1.6 Self-Service Reports tab
- 1.7 Degree Works
- 1.8 Grad app dash
- 1.9 ServiceNow
- 1.10 Commencement or Degree Cert tool
- 1.11 Grade change approver
- 1.12 Major/minor certification
- 1.13 CAT/CIM
- 1.14 CLSS
- 1.15 Banner
- 2 Registrar access management by role
- 2.1 Registrar Staff
- 2.2 Advisors
- 2.3 Student success support staff
- 2.4 Faculty
- 2.5 Dean/Chair
- 2.6 Scheduler/Admin
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.