Enabling the Staff and/or Faculty tabs in Gibson for affiliate employees
- Kidd, Denise
Affiliate requests
Employees paid via Tulane HR payroll automatically feed into Banner, so no manual intervention in Banner is required. Affiliate employees must be entered manually. The Registrar’s Office is a “stop” on the affiliate employee workflow via a ServiceNow task, which is a request to enable the Staff tab. See all open affiliate requests >
Enabling the Staff tab
In the Biographical tab, select More Information.
Enter WA (Work Active) in the Job Status field. Save.
The job status should be updated to WI (Work Inactive) when affiliates leave. We are rarely notified when an affiliate leaves, and accounts lock after 1 calendar year.
Video: Enabling the Staff tab in Gibson (requires log-in)
Enabling the Faculty tab
*If you’re unsure of the Category, leave this field blank.
Video: Enabling the Faculty tab in Gibson (requires log-in)
Closing the TASK
When you’ve completed the entry in Banner, add the following comment to the TASK based on the type of request.
First Name Last Name, TU ID number, is indicated as WA in Banner, which enables the Staff tab in Gibson.
First Name Last Name, TU ID number, is indicated as Faculty in Banner, which enables the Faculty tab in Gibson.
First Name Last Name, First Name Last Name, TU ID number, is indicated as WA in Banner, which enables the Staff tab in Gibson. Additionally, they are indicated as Faculty in Banner, which enables the Faculty tab in Gibson.
Example:
Daffy Duck, 123004567, is indicated as WA in Banner, which enables the Staff tab in Gibson.
Summary
All affiliate employees, whether faculty or staff, must be made WA Work Active in SPAIDEN. Affiliate faculty should have the Faculty tab enabled effective the term indicated on the affiliate account request form.
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