Banner security, access, and training

Banner request workflow

Supervisor contacts Registrar

Registrar trains

Registrar researches the correct access

Registrar opens Banner internal

IT enables access

In This Space

Definitions

User

Person with a Banner account

Object

Banner screen/form

Class

Includes a list of accessible screens and level of access (view vs. maintenance)

Role

Level of access on a page (view vs. maintenance)

FGA (fine grain access)

Allows a user to update certain field on a particular screen.

Pagebuilder security

Pagebuilder has a similar yet separate security scheme. What’s known as “classes” in Banner security are called “roles” in Pagebuilder security.

Reports

Gibson > Staff > Cognos Student Reporting > Team content > TU Groups > Registrar > Registrar Reports > Banner Security > drill through

Report Name

Description

How it’s accessed

Report Name

Description

How it’s accessed

Direct Access Detail - Active Users, Objects by Role, Classes and FGAC

Use this report first when calibrating access for new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. This report shows direct access screens in addition to classes and FGAC.

Identify the name of the person previously in the position and look up that person to identify their direct access, classes, and FGAC.

Cognos web

Security Report V01.01.01

We use this report as a secondary aid in assigning roles to new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. Does not show screens with direct access.

Cognos shared drive

Report view of Security Classes Full Detail

View all users in a chosen class.

Cognos web

Report View of Security Classes ObjectCount Detail

View all screens available in a chosen class.

Cognos web

Report View of Security Classes UserCount Detail

View all users assigned to a chosen class.

Cognos web

Report View of Security FGAC Full Detail

View all users in a chosen FGAC.

Cognos web

Report View of Security FGAC TableCount Detail

View all tables available in a chosen FGAC.

Cognos web

Report View of Security FGAC UserCount Detail

View all users in a chosen FGAC (duplicate with RVSFFD?)

Cognos web

Report View of Security Object ClassCount Detail

View all classes in which a chosen object exists. Also provides information about the user’s access to query or update the object.

Cognos web

Report View of Security Object Full Detail

View all users in a chosen object. Also indicates which class assigned to the user includes the chosen object in addition to information about the user’s access to query or update the object.

Cognos web

Report View of Security Object UserCount Detail

View all users with access to a chosen object and if the users are allowed update or query access to the object.

Cognos web

Report View of Security Users ClassCount Detail

View all classes assigned to a user.

Cognos web

Report View of Security Users Full Detail

For a chosen user, view assigned class codes and objects. Also provides information about the user’s access to query or update the object.

Cognos web

Report View of Security Users ObjectCount Detail

For a chosen user, view assigned objects. Also provides information about the user’s access to query or update the object.

Cognos web

Security Users Full Detail Direct Access V01.03.01

For a chosen user, see all screens assigned as direct access. Direct access refers to access to a screen not otherwise assigned via class.

Cognos web

Security Users Full Detail with FGAC

For a chosen user, see all assigned FGAC profiles. FGAC allows us to customize access on specific screens and/or specific populations of students

Cognos web

Banner List of active users

All users with active Banner accounts. This list does not include users with locked accounts

Cognos web

Banner access troubleshooting

User indicates they don’t have access to a screen

Check the Report View of Security Users ObjectCount Detail.

  • If the user has access per the report, refer/reassign to IT.

  • If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.

User doesn’t see Banner 9 link

Check Security Report V01.01.01 to determine if the user is listed on the report.

User can access Banner home, but cannot navigate to any pages

Ask the user which screens they’re attempting to access.

Check the Report View of Security Users ObjectCount Detail.

  • If the user has access per the report, refer/reassign to IT.

  • If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.

 

Classes

Class Code

Description

Who should have it?

BAN_ALUMNI_C

 

 

BAN_DARS_C

 

 

BAN_DEFAULT_C

 

 

BAN_ETHOS_C

 

 

BAN_EXTENDER_C

 

 

BAN_EXTSOL_C

 

 

BAN_EXTZ_C

 

 

BAN_FIN_AUD

 

 

BAN_FIN_CONFIG

 

 

BAN_FINAID_C

 

 

BAN_FINANCE_C

 

 

BAN_GENERAL_API_C

 

 

BAN_GENERAL_C

 

 

BAN_RG_ADMIN_EXTREG_35

 

 

BAN_STUDENT_API_C

 

 

BAN_STUDENT_C

 

 

BAN_TUL_ADM_ACADV

 

 

BAN_TUL_ADM_ADMIN

 

 

BAN_TUL_ADM_BILL

 

 

BAN_TUL_ADM_CONST

 

 

BAN_TUL_ADM_COUN

 

 

BAN_TUL_ADM_COUNOPER

 

 

BAN_TUL_ADM_FA

 

 

BAN_TUL_ADM_GRAD

 

 

BAN_TUL_ADM_LAW

 

 

BAN_TUL_ADM_MED

 

 

BAN_TUL_ADM_MGMT

 

 

BAN_TUL_ADM_OPR

 

 

BAN_TUL_ADM_PROCESSES

 

 

BAN_TUL_ADM_REG

 

 

BAN_TUL_ADM_SWKR

 

 

BAN_TUL_ADM_TR_ART

 

 

BAN_TUL_ADM_UGOFFICE_10

 

 

BAN_TUL_ADM_UGOFFICE_40

 

 

BAN_TUL_ADM_VIEW

 

 

BAN_TUL_ADM_VP_10

 

 

BAN_TUL_ADVS_APIB_10

 

 

BAN_TUL_AR_BURSAR

 

 

BAN_TUL_AR_EXT_BASIC

 

 

BAN_TUL_AR_EXT_FINAID

 

 

BAN_TUL_AR_EXT_REFUND

 

 

BAN_TUL_AR_EXT_TRANSACTIONAL

 

 

BAN_TUL_AR_GUAFILE

 

 

BAN_TUL_AR_MGMT

 

 

BAN_TUL_AR_PROCESS

 

 

BAN_TUL_AR_RFUSR

 

 

BAN_TUL_AR_USERS

 

 

BAN_TUL_BASE_VALQ

 

Everyone with a Banner account

BAN_TUL_CLASSLIST

 

 

BAN_TUL_DEGREEAUDIT

 

 

BAN_TUL_FINAID_ACCOUNTANT

 

 

BAN_TUL_FINAID_ADM

 

 

BAN_TUL_FINAID_ADM_10

 

 

BAN_TUL_FINAID_ADMIN

 

 

BAN_TUL_FINAID_AR

 

 

BAN_TUL_FINAID_AR_MGMT

 

 

BAN_TUL_FINAID_COUNSELOR

 

 

BAN_TUL_FINAID_DEANS

 

 

BAN_TUL_FINAID_G5

 

 

BAN_TUL_FINAID_LOANOFFICE

 

 

BAN_TUL_FINAID_MGMT

 

 

BAN_TUL_FINAID_PROCESSES

 

 

BAN_TUL_FINAID_SEO

 

 

BAN_TUL_FINAID_STAFF

 

 

BAN_TUL_GIBSON_HELPDESK

 

 

BAN_TUL_GRADE_UNLOCK_MED

 

 

BAN_TUL_GRADE_UNLOCK_REG

 

 

BAN_TUL_PRODCHECK

 

 

BAN_TUL_REG_GRADEUNLOCK

 

 

BAN_TUL_REG_GRADTRACK_SLA_USER

 

 

BAN_TUL_REG_GRADTRACK_SSE_USER

 

 

BAN_TUL_REG_MGMT

 

 

BAN_TUL_REG_TRANSFER

 

 

BAN_TUL_REG_VP_10

 

 

BAN_TUL_REG_VP_SZAIDEN

 

 

BAN_TUL_RG_ACAD_10

Used to give Self-Service Reports in conjunction with the Cognos Student Access request

 

BAN_TUL_RG_ACAD_ATHLADV_10

 

 

BAN_TUL_RG_ACADADV_10

 

 

BAN_TUL_RG_ACADADV_20

 

 

BAN_TUL_RG_ACCTREC_10

 

 

BAN_TUL_RG_ACCTREC_20

 

 

BAN_TUL_RG_ACCTREC_30

 

 

BAN_TUL_RG_ADMIN_10

 

 

BAN_TUL_RG_ADMIN_20

 

 

BAN_TUL_RG_ADMIN_30

 

 

BAN_TUL_RG_ADMIN_40

 

 

BAN_TUL_RG_ADMIN_50

 

 

BAN_TUL_RG_ADMIN_60

 

 

BAN_TUL_RG_ADMIN_70

 

 

BAN_TUL_RG_ADMIN_80

 

 

BAN_TUL_RG_ADMIN_90

 

 

BAN_TUL_RG_ADMIN_ADM_10

 

 

BAN_TUL_RG_ADMIN_DEV_10

 

 

BAN_TUL_RG_ADMIN_EXTREG_10

 

 

BAN_TUL_RG_ADMIN_EXTREG_15

 

 

BAN_TUL_RG_ADMIN_EXTREG_30

 

 

BAN_TUL_RG_ADMIN_EXTREG_35

 

 

BAN_TUL_RG_ADMIN_EXTREG_LS_10

 

 

BAN_TUL_RG_ADMIN_EXTREG_LS_20

 

 

BAN_TUL_RG_ADMIN_EXTREG_LS_30

 

 

BAN_TUL_RG_ADMIN_JOBSCH_10

 

 

BAN_TUL_RG_ADMIN_STDAFR_10

 

 

BAN_TUL_RG_ADMIN_STDAFR_30

 

 

BAN_TUL_RG_BS_COORD

 

 

BAN_TUL_RG_COMMENCEMENT

 

 

BAN_TUL_RG_CTR_GLBEDU

 

 

BAN_TUL_RG_CTR_GLBEDU_EXT

 

 

BAN_TUL_RG_DEAN_10

 

 

BAN_TUL_RG_DEAN_20

 

 

BAN_TUL_RG_DEAN_BS_10

 

 

BAN_TUL_RG_DEAN_CS_10

 

 

BAN_TUL_RG_DEAN_CS_20

 

 

BAN_TUL_RG_DEG_AUD

 

 

BAN_TUL_RG_FACULTY

 

 

BAN_TUL_RG_FINAID_10

 

 

BAN_TUL_RG_HOLDS

 

 

BAN_TUL_RG_HONORS

 

 

BAN_TUL_RG_LANG_LAB

 

 

BAN_TUL_RG_RMGR_10

 

Registrar’s Office staff only

BAN_TUL_RG_RMGR_30

 

 

BAN_TUL_RG_RMGR_CUR

Edit access to SCACRSE, SCADETL, SCAMEXC, SCAPREQ, SCASYLB, GORTCTL, SOACURR, STVCIPC, STVDEPT, STVMAJR, SMAPRLE

Registrar’s Office CATCIM team and select others.

BAN_TUL_RG_SCHEDULER

 

 

BAN_TUL_RG_SCO

 

Assigned to Veterans Certifying Officials who don’t have the following other classes assigned:

'BAN_TUL_RG_ACCTREC_10',
'BAN_TUL_RG_ACCTREC_20',
'BAN_TUL_RG_ACCTREC_30',
'BAN_TUL_ADM_ADMIN',
'BAN_TUL_ADM_MGMT',
'BAN_TUL_ADM_UGOFFICE_10',
'BAN_TUL_ADM_UGOFFICE_40',
'BAN_TUL_ADM_UGOFFICE_30',
'BAN_TUL_ADM_COUNOPER',
'BAN_TUL_ADM_COUN',
'BAN_TUL_ADM_OPR',
'BAN_TUL_FINAID_ADM',
'BAN_TUL_RG_FINAID_10',
'BAN_TUL_RG_RMGR_10',
'BAN_TUL_RG_RMGR_30',
'BAN_TUL_ADM_FA',
'BAN_TUL_FINAID_ADMIN',
'BAN_TUL_FINAID_MGMT',
'BAN_TUL_FINAID_C',
'BAN_TUL_FINAID_COUNSELOR',
'BAN_FINAID_C',
'BAN_TUL_RG_DEAN_CS_10',
'BAN_TUL_RG_ADMIN_DEV_10',
'BAN_TUL_FINAID_LOANOFFICE',
'BAN_TUL_RG_SCO'
);

BAN_TUL_RG_SFAREGS

 

 

BAN_TUL_RG_SFASRPO

 

 

BAN_TUL_RG_SGAADVR

 

 

BAN_TUL_RG_SGASADD

 

 

BAN_TUL_RG_SGASTDN

 

 

BAN_TUL_RG_SHATRNS

 

 

BAN_TUL_RG_SOAHOLD

 

 

BAN_TUL_RG_SOATEST

 

 

BAN_TUL_RG_TRF

 

 

BAN_TUL_RG_UNIV_10

 

 

BAN_TUL_RG_UNIV_20

 

 

BAN_TUL_SECURITYGROUP

 

 

BAN_TUL_TECHSRV_90

 

 

BAN_TUL_TECHVIEW

 

 

BAN_XTENDER_C

 

 

BAN_XTENDER_FINAID_CFG_C

 

 

 

 

 

 

 

 

Fine Grain Accesses

FGA Code

Description

Who should have it?

ELEVATE

 

 

TUL_ADM_CS_USERS

 

 

TUL_ADM_GRBME_USERS

 

 

TUL_ADM_GRBU_USERS

 

 

TUL_ADM_GRLAS_USERS

 

 

TUL_ADM_GRPH_USERS

 

 

TUL_ADM_GRSE_USERS

 

 

TUL_ADM_GRSW_USERS

 

 

TUL_ADM_MD_USERS

 

 

TUL_ADM_UG_USERS

 

 

TUL_ADVS_APIB_USERS

 

 

TUL_AR_USERS

 

 

TUL_GRAD_TRACKING_GRSE

 

 

TUL_REG_ACDEP_APMS_USERS

 

 

TUL_REG_ACDEP_USERS

 

 

TUL_REG_ADVS_USERS

 

 

TUL_REG_ARCH

 

 

TUL_REG_CONT_STUD_USERS

 

 

TUL_REG_DEAN_USERS

 

 

TUL_REG_EXT_LS

 

 

TUL_REG_EXT_MED

 

 

TUL_REG_EXT_PH

 

 

TUL_REG_HEALTH_HOLD_USERS

 

 

TUL_REG_HOUSING_USERS

 

 

TUL_REG_LOAN_HOLD_USERS

 

 

TUL_REG_STDAFR_USERS

 

 

TUL_REG_TIDB

 

 

TUL_SSN_MASKED_USERS

 

anyone not in

  • Fin Aid

  • Reg

  • AR

  • UG Admissions (Becky & Ops folks)

  • Student Loans

  • Center for Global Education Terra Dotta app user Joanie Vicknair (crystal@tulane.edu)

  • Dina Hansen/Edna Hoff in Cont Studies (admission data for Cont Studies)