Creating a cost receipt in SciQuest eProcurement
- Kidd, Denise
Analytics
This process outlines the steps for creating a cost receipt in SciQuest eProcurement to ensure Accounts Payable (AP) can process payments for vendor invoices.
Pre-requisites
Access to SciQuest eProcurement via Gibson.
A Purchase Order (PO) associated with the staff hire.
Invoice received via email or uploaded by Accounts Payable.
Access SciQuest eProcurement
Navigate to SciQuest eProcurement through Gibson under the Services heading.
Locate the Purchase Order (PO)
In the Document Search box, click on My Purchase Orders.
Select the Relevant PO
Search for and select the RECRUIT STAFF HIRE PO number associated with the invoice you need to process.
Verify Invoice Information
Click on the Invoices tab to view the invoice details and verify the amount to be paid.
If the invoice is not visible in the PO, forward it to Accounts Payable (AP) with a request to attach it to the PO.
Create the Cost Receipt
Click on the Receipts tab.Click the plus sign on the right-hand side to create a new cost receipt.
Click the plus sign on the right-hand side to create a new cost receipt.
Initiate Cost Receipt Creation
Click the blue Create Cost Receipt button.
Enter Invoice Amount
Scroll down to locate the Cost box next to the Cost Ordered column (e.g., $15,000).
Enter the amount of the invoice to be paid in this box.
Confirm the Cost Receipt
Click the checkbox to the right of the trash can icon to mark the entry as valid (green checkmark will appear).
Complete the Order
Click the blue Complete Order button located in the top-right corner.
A confirmation message will appear confirming that the cost receipt has been created.
Note: The status of the PO will change to Payable once AP matches the invoice to the cost receipt. Upon payment, the status will change to Paid.