Hiring and onboarding student employees/interns
- Denise Kidd
New student intern hiring and onboarding checklist
Hiring
HCM is accessible via Gibson. From the Staff tab, select HCM Manager Self-Service.
Recruiting
New hire packet
Students not previously employed by the university must complete a new hire packet.
Ask the student for their full legal name, TU ID number, and email. The hourly wage is $10/hr. Every year, they should receive a .50/per hour raise.
I-9’s-> section 1= can be processed on website
I-9’s-> section 2= need to be completed in person in the HR office at University Square, 200 Broadway
NOTE: Must be a domestic bank account for direct deposit
Create the placement
Create placement-> “create hourly assignment”
Start date: select magnifying glass, select pay-period in which they will start working
Placement: 23310S01.Administrative Aide 1.
Position: start with “org #” followed by the letter “s”
Then pick position (not stipend)
The same job title/position can be used for multiple students
Hourly Rate: how much are they making an hour
Work-Study: select “work-study on campus”
Acct./Project: account to charge users for (222103)
Submit
Will need to know how much they will be getting paid and the acc #/ Nat acct. that we want their pay to come out of
Then, place the student in the Registrar’s office
Onboarding
FERPA, Banner, and Confluence
Teams, polo, door access
Training