Banner security, access, and training
- Denise Kidd
Banner request workflow
Supervisor contacts Registrar
Registrar trains
Registrar researches the correct access
Registrar opens Banner internal
IT enables access
In This Space
Definitions
User | Person with a Banner account |
Object | Banner screen/form |
Class | Includes a list of accessible screens and level of access (view vs. maintenance) |
Role | Level of access on a page (view vs. maintenance) |
FGA (fine grain access) | Allows a user to update certain field on a particular screen. |
Pagebuilder security
Pagebuilder has a similar yet separate security scheme. What’s known as “classes” in Banner security are called “roles” in Pagebuilder security.
Reports
Gibson > Staff > Cognos Student Reporting > Team content > TU Groups > Registrar > Registrar Reports > Banner Security > drill through
Report Name | Description | How it’s accessed |
|---|---|---|
Direct Access Detail - Active Users, Objects by Role, Classes and FGAC | Use this report first when calibrating access for new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. This report shows direct access screens in addition to classes and FGAC. Identify the name of the person previously in the position and look up that person to identify their direct access, classes, and FGAC. | Cognos web |
Security Report V01.01.01 | We use this report as a secondary aid in assigning roles to new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. Does not show screens with direct access. | Cognos shared drive |
Report view of Security Classes Full Detail | View all users in a chosen class. | Cognos web |
Report View of Security Classes ObjectCount Detail | View all screens available in a chosen class. | Cognos web |
Report View of Security Classes UserCount Detail | View all users assigned to a chosen class. | Cognos web |
Report View of Security FGAC Full Detail | View all users in a chosen FGAC. | Cognos web |
Report View of Security FGAC TableCount Detail | View all tables available in a chosen FGAC. | Cognos web |
Report View of Security FGAC UserCount Detail | View all users in a chosen FGAC (duplicate with RVSFFD?) | Cognos web |
Report View of Security Object ClassCount Detail | View all classes in which a chosen object exists. Also provides information about the user’s access to query or update the object. | Cognos web |
Report View of Security Object Full Detail | View all users in a chosen object. Also indicates which class assigned to the user includes the chosen object in addition to information about the user’s access to query or update the object. | Cognos web |
Report View of Security Object UserCount Detail | View all users with access to a chosen object and if the users are allowed update or query access to the object. | Cognos web |
Report View of Security Users ClassCount Detail | View all classes assigned to a user. | Cognos web |
Report View of Security Users Full Detail | For a chosen user, view assigned class codes and objects. Also provides information about the user’s access to query or update the object. | Cognos web |
Report View of Security Users ObjectCount Detail | For a chosen user, view assigned objects. Also provides information about the user’s access to query or update the object. | Cognos web |
Security Users Full Detail Direct Access V01.03.01 | For a chosen user, see all screens assigned as direct access. Direct access refers to access to a screen not otherwise assigned via class. | Cognos web |
Security Users Full Detail with FGAC | For a chosen user, see all assigned FGAC profiles. FGAC allows us to customize access on specific screens and/or specific populations of students | Cognos web |
Banner List of active users | All users with active Banner accounts. This list does not include users with locked accounts | Cognos web |
Banner access troubleshooting
User indicates they don’t have access to a screen
Check the Report View of Security Users ObjectCount Detail.
If the user has access per the report, refer/reassign to IT.
If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.
User doesn’t see Banner 9 link
Check Security Report V01.01.01 to determine if the user is listed on the report.
If the user is listed, refer/reassign to IT.
If the user is not listed, follow the Requesting Banner access and/or training process.
User can access Banner home, but cannot navigate to any pages
Ask the user which screens they’re attempting to access.
Check the Report View of Security Users ObjectCount Detail.
If the user has access per the report, refer/reassign to IT.
If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.
Classes
Class Code | Description | Who should have it? |
|---|---|---|
BAN_ALUMNI_C |
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BAN_DARS_C |
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BAN_DEFAULT_C |
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BAN_ETHOS_C |
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BAN_EXTENDER_C |
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BAN_EXTSOL_C |
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BAN_EXTZ_C |
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BAN_FIN_AUD |
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BAN_FIN_CONFIG |
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BAN_FINAID_C |
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BAN_FINANCE_C |
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BAN_GENERAL_API_C |
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BAN_GENERAL_C |
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BAN_RG_ADMIN_EXTREG_35 |
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BAN_STUDENT_API_C |
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BAN_STUDENT_C |
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BAN_TUL_ADM_ACADV |
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BAN_TUL_ADM_ADMIN |
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BAN_TUL_ADM_BILL |
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BAN_TUL_ADM_CONST |
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BAN_TUL_ADM_COUN |
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BAN_TUL_ADM_COUNOPER |
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BAN_TUL_ADM_FA |
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BAN_TUL_ADM_GRAD |
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BAN_TUL_ADM_LAW |
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BAN_TUL_ADM_MED |
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BAN_TUL_ADM_MGMT |
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BAN_TUL_ADM_OPR |
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BAN_TUL_ADM_PROCESSES |
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BAN_TUL_ADM_REG |
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BAN_TUL_ADM_SWKR |
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BAN_TUL_ADM_TR_ART |
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BAN_TUL_ADM_UGOFFICE_10 |
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BAN_TUL_ADM_UGOFFICE_40 |
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BAN_TUL_ADM_VIEW |
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BAN_TUL_ADM_VP_10 |
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BAN_TUL_ADVS_APIB_10 |
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BAN_TUL_AR_BURSAR |
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BAN_TUL_AR_EXT_BASIC |
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BAN_TUL_AR_EXT_FINAID |
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BAN_TUL_AR_EXT_REFUND |
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BAN_TUL_AR_EXT_TRANSACTIONAL |
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BAN_TUL_AR_GUAFILE |
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BAN_TUL_AR_MGMT |
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BAN_TUL_AR_PROCESS |
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BAN_TUL_AR_RFUSR |
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BAN_TUL_AR_USERS |
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BAN_TUL_BASE_VALQ |
| Everyone with a Banner account |
BAN_TUL_CLASSLIST |
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BAN_TUL_DEGREEAUDIT |
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BAN_TUL_FINAID_ACCOUNTANT |
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BAN_TUL_FINAID_ADM |
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BAN_TUL_FINAID_ADM_10 |
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BAN_TUL_FINAID_ADMIN |
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BAN_TUL_FINAID_AR |
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BAN_TUL_FINAID_AR_MGMT |
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BAN_TUL_FINAID_COUNSELOR |
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BAN_TUL_FINAID_DEANS |
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BAN_TUL_FINAID_G5 |
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BAN_TUL_FINAID_LOANOFFICE |
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BAN_TUL_FINAID_MGMT |
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BAN_TUL_FINAID_PROCESSES |
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BAN_TUL_FINAID_SEO |
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BAN_TUL_FINAID_STAFF |
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BAN_TUL_GIBSON_HELPDESK |
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BAN_TUL_GRADE_UNLOCK_MED |
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BAN_TUL_GRADE_UNLOCK_REG |
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BAN_TUL_PRODCHECK |
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BAN_TUL_REG_GRADEUNLOCK |
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BAN_TUL_REG_GRADTRACK_SLA_USER |
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BAN_TUL_REG_GRADTRACK_SSE_USER |
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BAN_TUL_REG_MGMT |
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BAN_TUL_REG_TRANSFER |
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BAN_TUL_REG_VP_10 |
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BAN_TUL_REG_VP_SZAIDEN |
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BAN_TUL_RG_ACAD_10 | Used to give Self-Service Reports in conjunction with the Cognos Student Access request |
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BAN_TUL_RG_ACAD_ATHLADV_10 |
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BAN_TUL_RG_ACADADV_10 |
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BAN_TUL_RG_ACADADV_20 |
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BAN_TUL_RG_ACCTREC_10 |
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BAN_TUL_RG_ACCTREC_20 |
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BAN_TUL_RG_ACCTREC_30 |
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BAN_TUL_RG_ADMIN_10 |
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BAN_TUL_RG_ADMIN_20 |
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BAN_TUL_RG_ADMIN_30 |
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BAN_TUL_RG_ADMIN_40 |
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BAN_TUL_RG_ADMIN_50 |
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BAN_TUL_RG_ADMIN_60 |
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BAN_TUL_RG_ADMIN_70 |
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BAN_TUL_RG_ADMIN_80 |
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BAN_TUL_RG_ADMIN_90 |
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BAN_TUL_RG_ADMIN_ADM_10 |
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BAN_TUL_RG_ADMIN_DEV_10 |
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BAN_TUL_RG_ADMIN_EXTREG_10 |
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BAN_TUL_RG_ADMIN_EXTREG_15 |
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BAN_TUL_RG_ADMIN_EXTREG_30 |
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BAN_TUL_RG_ADMIN_EXTREG_35 |
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BAN_TUL_RG_ADMIN_EXTREG_LS_10 |
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BAN_TUL_RG_ADMIN_EXTREG_LS_20 |
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BAN_TUL_RG_ADMIN_EXTREG_LS_30 |
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BAN_TUL_RG_ADMIN_JOBSCH_10 |
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BAN_TUL_RG_ADMIN_STDAFR_10 |
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BAN_TUL_RG_ADMIN_STDAFR_30 |
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BAN_TUL_RG_BS_COORD |
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BAN_TUL_RG_COMMENCEMENT |
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BAN_TUL_RG_CTR_GLBEDU |
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BAN_TUL_RG_CTR_GLBEDU_EXT |
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BAN_TUL_RG_DEAN_10 |
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BAN_TUL_RG_DEAN_20 |
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BAN_TUL_RG_DEAN_BS_10 |
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BAN_TUL_RG_DEAN_CS_10 |
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BAN_TUL_RG_DEAN_CS_20 |
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BAN_TUL_RG_DEG_AUD |
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BAN_TUL_RG_FACULTY |
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BAN_TUL_RG_FINAID_10 |
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BAN_TUL_RG_HOLDS |
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BAN_TUL_RG_HONORS |
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BAN_TUL_RG_LANG_LAB |
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BAN_TUL_RG_RMGR_10 |
| Registrar’s Office staff only |
BAN_TUL_RG_RMGR_30 |
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BAN_TUL_RG_RMGR_CUR | Edit access to SCACRSE, SCADETL, SCAMEXC, SCAPREQ, SCASYLB, GORTCTL, SOACURR, STVCIPC, STVDEPT, STVMAJR, SMAPRLE | Registrar’s Office CATCIM team and select others. |
BAN_TUL_RG_SCHEDULER |
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BAN_TUL_RG_SCO |
| Assigned to Veterans Certifying Officials who don’t have the following other classes assigned: 'BAN_TUL_RG_ACCTREC_10', |
BAN_TUL_RG_SFAREGS |
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BAN_TUL_RG_SFASRPO |
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BAN_TUL_RG_SGAADVR |
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BAN_TUL_RG_SGASADD |
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BAN_TUL_RG_SGASTDN |
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BAN_TUL_RG_SHATRNS |
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BAN_TUL_RG_SOAHOLD |
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BAN_TUL_RG_SOATEST |
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BAN_TUL_RG_TRF |
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BAN_TUL_RG_UNIV_10 |
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BAN_TUL_RG_UNIV_20 |
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BAN_TUL_SECURITYGROUP |
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BAN_TUL_TECHSRV_90 |
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BAN_TUL_TECHVIEW |
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BAN_XTENDER_C |
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BAN_XTENDER_FINAID_CFG_C |
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Fine Grain Accesses
FGA Code | Description | Who should have it? |
ELEVATE |
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TUL_ADM_CS_USERS |
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TUL_ADM_GRBME_USERS |
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TUL_ADM_GRBU_USERS |
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TUL_ADM_GRLAS_USERS |
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TUL_ADM_GRPH_USERS |
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TUL_ADM_GRSE_USERS |
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TUL_ADM_GRSW_USERS |
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TUL_ADM_MD_USERS |
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TUL_ADM_UG_USERS |
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TUL_ADVS_APIB_USERS |
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TUL_AR_USERS |
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TUL_GRAD_TRACKING_GRSE |
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TUL_REG_ACDEP_APMS_USERS |
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TUL_REG_ACDEP_USERS |
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TUL_REG_ADVS_USERS |
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TUL_REG_ARCH |
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TUL_REG_CONT_STUD_USERS |
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TUL_REG_DEAN_USERS |
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TUL_REG_EXT_LS |
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TUL_REG_EXT_MED |
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TUL_REG_EXT_PH |
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TUL_REG_HEALTH_HOLD_USERS |
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TUL_REG_HOUSING_USERS |
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TUL_REG_LOAN_HOLD_USERS |
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TUL_REG_STDAFR_USERS |
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TUL_REG_TIDB |
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TUL_SSN_MASKED_USERS |
| anyone not in
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ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.