Providing transcripts to TU departments

Owned by Denise Kidd
Last updated: May 23, 2024 by Chloe Pastore
2 min read

The Office of the Registrar may provide official transcripts to TU departments.

The requestor must have an educational need to know and the student must be an active student in their department.

Requestors should submit a request for transcripts using the Registrar Support form and include the format (electronic file or printed), how it should be delivered (emailed or picked up), and the date required.

We do not provide transcripts to other TU departments to support graduate program applications. Students must request those themselves to ensure their privacy is upheld.

When printed transcripts are ready for pick-up, confirm the individual picking up, and remind them to bring their ID.

Department

Contact

Format (un/official? digital or printed?)

Purpose

Department

Contact

Format (un/official? digital or printed?)

Purpose

Center for Global Education

Joanie Vicknair

Scan transcript and email

 

ROTC

Yolanda Wade

 

 

ROTC

Asia West

Printed for pick-up

 

EMBA/Goldring Institute

 

 

 

SoPA

Lanaya Picquet

 

Documentation for prospective SoPA instructors who are TU alumni

Center for Academic Equity

Tanya Mandishona

Print transcript for pick-up

For: College Track scholars - conduct internal progress checks

Center for Academic Equity

MeMe Goodwin

 

For: Posse - Requests transcripts end of each semester to review & support scholars in their academic careers

School Of Business-Study Abroad

Michelle Falgoust, Mary Hicks

Official, printed

We provide SoB-SA with official transcripts for Business Exchange students, SoB-SA then sends to their home institutions

 

 

 

 

 

Printing Batch Transcripts for Departments (non-CIEE)

  1. Create Excel spreadsheet with two columns

    1. First column header must be: TERM_CODE

    2. Second column header must be: BANNER_ID

    3. Enter term code (Example: 202330) and TUID under corresponding column for all students needing transcript

    4. Student name will print on the bottom ‘Issued To’ portion of official transcript

      1. Unlike CIEE batch transcripts, this is the only data uploaded for non-CIEE batch transcripts. Adding additional data or columns will cause issues, may not print.

  2. Save Excel spreadsheet as a CSV (Comma delimited) (*.csv) file

  3. Upload CSV to Banner app GUAUPLP

    1. In GUAUPLP, click ‘Manual File Upload’

    2. New tab with ‘File Upload Process’ will populate

    3. Select ‘Reg Batch Transcripts’ from the drop down menu

    4. Select ‘Choose File’ and then saved CSV file

    5. Select ‘Submit File’

  4. Only Registrar staff with Appworx access can release and run the batch transcript print job

    1. Send message to Reg staff with Appworx requesting release of Reg batch transcripts, specify it’s not CIEE

    2. Current Registrar staff with Appworx access: Michelle, Nicole, Steph D

    3. Appworx Instructions: https://tulaneregistrar.atlassian.net/wiki/spaces/REGISTRAR/pages/42369050

  5. Once all transcripts have printed, review to ensure all have printed and information printed correctly

    1. Print manually via SHARQTC for any one-offs needing correction/reprinting