Reviewing completion of degree requirements (for graduation coordinators)
- Denise Kidd
The following is a list of items graduation coordinators should check prior to certifying a student for graduation. We advise checking each prospective graduate’s record at least twice before certifying: once after the add period ends and again just prior to certification.
Major/Minor Certification Checklist
Students should not have any missing, in-progress, or incomplete grades on their transcript.
Credits for the major/minor/certificate meet the minimum number required for the award
All required coursework should be completed. Completion of required coursework is captured on the audit. Contact our office to refine your audits as needed.
The minimum GPA should meet the requirement for the award.
As appropriate, departmental honors should be entered.
Degree Certification Checklist
If the student is earning multiple awards, overlap rules must be reviewed: the student cannot count more than 25% of the total credit hours required for the smaller degree, not to exceed 12 credit hours.
No missing, in progress, or incomplete grades are on the student record/transcript.
Credits for award meet the minimum required to earn the award.
GPA meets minimum required for the award.
All pointers (grades that count toward multiple awards) are assigned between awards before certification.
Where applicable, thesis and dissertation titles are applied to the student record before certification.
Where applicable, thesis and dissertations are defended prior to certification.
ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.