Preparing a transcript and other documents for apostille and/or notarization

Owned by Denise Kidd
Nov 05, 2024
2 min read

To prepare a transcript, a specialized letter, or a section of the catalog for the notary, you will use the transcript letter instead of the diploma letter. You may be doing this in addition to a diploma.

  1. To prepare a transcript only for notary/apostille, you will need to charge the graduate for the notarization and the appropriate shipping by utilizing Secure Login | Paymentech Solutions with Chase Merchant Services. If you do not have an account for charging credit cards, please see a Registrar.

    1. Notarization is $10.

    2. Shipping is $35 for domestic destinations, $125 for international destinations.

    3. You will need to reserve the credit card information if this order will go on to the Secretary of State, so that the charges for the apostille can also be made.

  2. Print a transcript from Banner for the student. More information on how to print a transcript can be found in the instructions: Printing transcripts (SHARQTC)

  3. Using the most recent transcript letter in the Registrar > Apostille > 202x Letters, update the content of the letter to match the details of the Notarization.

  • Date

  • Name and title of the signing Registrar

  • Student name

  • Type of document information, i.e. “transcript” may need to be changed to “this is an actual excerpt from the 2022 catalog under which the student NAME was admitted, and that all facts….”

  • Name and title of the signing Registrar under the signature line

On the 9th of May, 2022, before me, the undersigned notary, came and appeared Jennifer Archibald, Associate Registrar at Tulane University, who by her signature has declared under oath that this is the actual transcript issued to Maria Ximena Venturini, whose name appears thereon, and that all facts which exist on the face of this document are true and accurate.

 

 

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             ___________________________                                         ___________________________           ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­

             NOTARY                                                                              Jennifer Archibald, Associate Registrar

                                                                                                            Tulane University      

 

 

 

 

 

 

  1. Save the document in the same folder under the new graduate name (NOT the name of the last letter.)

  1. Print the document on Registrar letterhead.

  1. Have the Registrar whom you named in the letter sign the document on their signature line.

  1. Deliver (or have a student worker deliver) the documents to the Office of General Counsel on the third floor of Gibson, directly above the Office of the Registrar.

  1. The documents will be notarized at the opportunity of the Notary and returned to the Office of the Registrar.

  1. The documents are now ready to be shipped to the next destination.