Work log
Kidd, Denise
2025
January 2025
Ran outstanding curricula job and updated affected records.
Meeting: Check-in with Colette
Meeting: Hayden and Colette
Discussed questions related to FVT GE reporting 2025-01-03 FVT GE meeting notes
Meeting: Colette
Filled in data on the FVT GE Program Report
Meeting: Check-in with Colette
Meeting: Leadership team
Banner training with 1 new user. Followed up by opening and facilitating the Banner access request
Tickets:
Identified dates and set up calendar events for TUTAT and GSRMT for Spring 2025.
Completed self-evaluation
Tickets
Meeting: FVT GE with Colette and Hayden
Meeting: Final FVT GE check-in before program file submission
Tickets:
Meeting: Check-in with Colette
Meeting: LABUG BoD quarterly meeting
Validated data related to FVT GE reporting
Prepared for upcoming Monday Banner training class
Meeting: WaveWorks!
Tickets:
Tickets:
Meeting: Check-in with Colette
Ran outstanding curricula job and updated affected records.
Ran outstanding curricula job and updated affected records.
Meeting: Review of Program File for FVT GE with Jessica Shedd
Hosted Banner training for 3 new users. Follow-up with creating/maintaining requests.
Tickets:
Meeting: NSLDS error resolution
Reconciled errors resulting from FVT GE Program Report submission.
Meeting: WaveWorks!
Meeting: Check-in with Hayden
Supported College Advising via Teams coverage shift.
Tickets:
Meeting: Levels and stackable certs with Colette
Hosted a WaveBot content development block.
Initiated the agenda for the upcoming leadership team meeting.
Tickets:
Ran outstanding curricula job and updated affected records.
Performed weekly data reconciliation and communication with affected departments.
Meeting: ServiceNow bi-weekly
Prepared for upcoming Monday Banner training class.
Supported College Advising via Teams coverage shift.
Tickets:
Facilitated the retirement of the Fall 2024 tab on the undergraduate and graduate academic calendars and moved the PDF to the archive page.
Facilitated a WaveBot content development block.
Tickets
Completed weekly data reconciliation.
Attended Degree Works training.
Tickets:
Meeting: Check-in with Colette
Discussed possible deployment of block registration for Scholar Societies in May.
Clarified that a time conflict approval gives implied approval to waive capacity.
Colette will finish up reviewing Ocelot content and will hand off to Denise for content uploading and variable creation.
Developed a test case for block registration and started building. Uploaded the lists of students. Last year, it looked like there were 17-18 students per society, so I will be monitoring to determine what our tipping point will for using the bulk process vs. individual maintenance.
Meeting: Leadership team
Hosted Banner training for 2 new users. After, I ensured requests were in process.
Meeting: Lane and Tona from TSSW
Discussed training needs, scheduled for Wednesday 2/5 in person.
Lane will send Denise a list of topics.
They are searching for 2 new program managers, which will need onboarding.
Clarified training specialists: Sarah | CAT, CIM; Shelby + Meredith | CLSS; Denise | Banner
Reviewed the following content to add Ocelot variables. I only reviewed content marked as edit completed by Colette.
Smackin (no variables)
Created existing identified variables and based on my review of content, identified new variables and created them. See here.
Tickets
INC0625222: followed up
INC0625216: followed up
INC0627376: replied to comments
INC0630179: sent Banner training information
INC0630291: resolved
INC0629594: resolved
INC0630435: consulting with OISS
Started a draft of the new transcript key webpage and sent to Stephanie D for review. https://srfs.upenn.edu/student-records/transcript-key,
Follow-ups
Block registration test case
Created 4 blocks: SSA, SSB, SSC, SSD
Added courses to the blocks
SSA: 62207, 62862
SSB: 62866, 62863
SSC: 62867, 62864
SSD: 62868, 62865
Used last year’s Society Scholars list to identify 60 students (15/block, 4 lists)
Created selection ID for each list of students
SSA_202510
SSB_202510
SSC_202510
SSD_202510
Uploaded lists of students using GJAJFLU and GJRPSIM. GJRPSIM was run 4 times, once for each list.
Ran SGPBLCK to assign the block to each list of students. It was run 4 times, once for each block + list combo.
Used SGAMSTU to register the blocks courses to the lists of students. This was done 1 time for the SSA block only.
Reviewed both sections in SFASLST to confirm registration.
Meeting: Staff Meeting
Meeting: Winter Division Meeting
Tickets:
Copied Stephanie D’s Ocelot content into the admin dashboard.
Facilitated a lessons learned session to cap off the FVT GE reporting cycle.
Drafted a basic mapping of Degree Works elements to Banner data. Submitted to Degree Works chat to see if this is a project they’re interested in.
Completed weekly data reconciliation and referred errors to stewards.
Meeting: Registrar/ServiceNow Bi-Weekly
no new items
Helped fix a student’s record that was missing a degree record.
Revised FVT GE 2025 Reporting Lessons Learned based on feedback.
Tickets:
February 2025
Meeting: Check-in with Colette
Synched up on Ocelot - Colette will alert me as she finishes reviewing/editing content
Reviewed transcript legend content for a new webpage
Discussed upcoming knowledge transfer needs and reviewing graduation, transcript, and diplomas documentation
Trained one new Banner user
Taught Jules how to enter content in Ocelot and completed most of Nicole’s content.
Tickets:
Finished uploading Nicole’s Ocelot content and completed Smackin’s and Stephanie Davis' content.
Meeting: Ocelot/Tulane Banner Testing Training
Looks like our integration isn’t hooked up.
Will be better positioned to give an ETA on completing testing once we see the testing doc.
Tickets:
Supervised Jules' entry of Chloe and Madison and Meredith’s content, and part of my content in Ocelot.
Tickets:
Finished entry of my content and Jana’s content in Ocelot.
Updated leadership team meeting agenda blueprint in Confluence.
Refined DRAFT Transfer Articulation framework
Meeting: WaveWorks Compliance module APP3 alignment meeting
Interesting questions about course quality governance
Requested new class to allow users to see full SSNs.
Tickets:
Completed weekly data reconciliation.
Meeting: LaBUG monthly
Used available documentation to work Parchment queues to identify gaps in knowledge.
Tickets:
Meeting: Annual Performance Eval with Colette
Kick ass!
Meeting: 2025-02-10 Leadership Team meeting notes
Worked with Jules to complete Sarah’s Ocelot content file and working our way through Michelle’s which is the last file.
Checked in with Mike Pilman to let him know of our status.
Tickets:
Developed Troubleshooting missing courses in Canvas and provided link to Catherine to give to IT.
Pradeep ran the script to create the Oracle policies for the domain SB_SFTREGS_VBS.
I set up the rules for group TUL_REG_BS in GOAFGAC, but was still unable to register students. So, I set up the rules in GORFDPL, as we have done in the past, but is not Ellucian best practice. Still unable to register students. When I attempted registration, all students had another registration session open.
I refined the SQL in GORFDPL. Cannot register students, another session is in progress.
Next step - clear out GORFDPL and GOAFGAC and start again.
Tickets:
Ticket assignment day
Per request by WaveWorks, I downloaded the Bridge FERPA training files and archived another course that was unpublished.
I realized that I may have selected the incorrect driver table. Requested DBA to run the script for SFRSTCR (instead of SFTREGS).
Webinar: 2025-02-12 APQC KM priorities and trends for 2025
Meeting: A-Reg
Reviewed Graduation & Commencement content. Clarified with relevant parties whether content is still relevant and current.
Tickets:
As a result of the previous day’s review of Graduation & Commencement, I implemented suggested changes in content.
Webinar: 2025-02-13 Business glossary best practices
Meeting: 2025-02-13 TUTAT meeting notes
Organized and distributed tools access requests for Kerri; enabled anything I could, but still more to do.
Tickets:
I’ve increased the percentage of grad app tickets I work and decreased add requests.
Developed a slide deck for my refresher training with TSSW.
Started documenting FVT/GE procedures: FVT/GE Reporting
Tickets
Organized the FVT/GE Box folder
Linked FVT/GE files to FVT/GE
Organized Registrar logo Box folder
Met with Lisa Dilks to demonstrate how to create IS sections and register students.
Attempted to test Ocelot Banner integration but could not log in via SSO as students to confirm.
Tickets
Prepped for GSRMT meeting
Meeting: Unified Commencement Planning
Tickets
Meeting: 2025-02-20 Graduate Student Records Maintenance Team meeting notes
Completed part of a module in Taxonomy course.
Tickets
OOO - sick
OOO - sick
Attended Oracle learning module training
Trained 1 new Banner user
Tickets:
Refined the academic calendar file and supervised Jules' upload into Localist.
Continued contributing to FVT/GE Reporting
Met with GR BS about financial implications of IDTs - referred them to Business Manager.
Cleaned up 2025-02-20 Graduate Student Records Maintenance Team meeting notes and distributed.
Tickets
Reviewed my Denise's out-of-office guide to include updated guidance as well as a summary of where I am with projects affecting the wider team.
Meeting: Tulane/Ocelot Connect
2025-02-26 Ocelot-Banner integration testing
Generated and supervised Jules' generation of Localist widgets.
Tickets:
Finalized Localist widgets and sent to Duane for publishing, and 202530 events are now live.
Organized logos folder in Box.
Created Providing directory information
Tickets:
Completed data reconciliation.
Meeting: Registrar/ServiceNow Bi-weekly. No new items.
Created Adding new users and resetting passwords in Papervision
Tickets: