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Search Banner to ensure the institution doesn’t already exist

In STVSBGI, execute a query to make sure the institution isn’t already in the database. Search multiple ways to ensure the institution doesn’t already exist. (%xxxx%)

Create the new institution - STVSBGI

  1. If the institution isn’t found, Insert a new record.

    1. Enter the FICE code as the Source. (If not available use Tulane numeric schema - next number available starting with 9XXXXX)

    2. Enter a description (name of the institution) - If the institution is not regionally accredited, include “(NA)” at the end of the name. For example “Tulane Univ (NA)”.

    3. Enter C for College in the type field

    4. Source indicator should not be checked

    5. Admissions Request is CTR1

    6. Admissions Request Description is Collège Transcript 1

    7. Enter the FICE code.

      1. Verify the code on the College Board website.

      2. Enter the 6-digit code. Add “00” if the code is only 4 digits

      3. International institutions don’t have FICE codes.

    8. Save.

Add additional information in SOASBGI

  1. Enter the institution code. Go.

  2. Enter the address. Save.

  3. In the Comments section enter the website and phone number.

  4. Save.

If the institution is not regionally accredited, add this to the Comments field as well.

Notes

To change an institution’s name, overwrite the Description (title) in STVSBGI. In SOASBGI, indicate former name in the Comments block.

Make sure that the transcript legend clearly indicates that the institution went through a name change rather than a restructuring. Consult with the Registrar’s Office before proceeding.

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