Understanding drop and withdrawal registration status codes

Adding/Dropping Basics

  • Adding and dropping courses to an individual students' registration is done in SFAREGS

  • Students and TU administrative staff may be able to add and/or drop courses

    • Students may add and drop themselves as outlined on academic calendar

    • Banner access to add/drop students in SFAREGS varies dept to dept. Outside of the Registrar, most staff do not have access to process add/drops, though some do

  • Courses may be dropped with or without record, as requested by TU dept

    • With record = a ‘W' will appear on the students’ transcript for the course

    • Without record = no record of the course will appear on a transcript

  • Courses may be dropped with or without refund, as requested by TU dept

    • Refund amounts vary: 100%, 75%, 50%, 25%

    • Only 100% refunds include both tuition and fees

    • All other refund amounts are tuition only, fees are not refunded

  • The code entered into the Status column of SFAREGS communicates how a course is added or dropped

    • Example: If a student self-registered, the registration status code is RW.

    • Example: If TU admin staff is dropping a students' course with record and without refund, the WD code is entered in Status field

      • Refer to the page of full instruction for the specific action you are processing, as instruction varies from dropping one course to dropping all courses for a resignation.

 

CODE

DESCRIPTION

Z GRADE MODE

NOTE

BD

Batch Dropped

 

No longer used

D1

Admin Dropped 100% Refund

 

Without record, 100% refund of tuition and fees

D2

Admin Dropped 25% Refund

 

Without record, 75% refund of tuition

D5

Admin Dropped 50% Refund

 

Without record, 50% refund of tuition

D7

Admin Dropped 75% Refund

 

Without record, 25% refund of tuition

DA

Admin Dropped No Refund

 

Without record, no refund of tuition

DC

**Web Dropped**

 

STUDENT INITIATED drop (not used by our office)

DD

Dropped/Deleted

 

Without record, 100% refund of tuition and fees

DW

**Dropped/Deleted**

 

STUDENT INITIATED drop (not used by our office)

RE

Registered

 

Added by admin, student is registered for course

RW

**Web Registered**

 

STUDENT INITIATED (not used by our office), student self-registered

W1

Admin Withdraw W 100% Refund

Yes

With record, 100% refund of tuition and fees

W2

Admin Withdraw W 25% Refund

Yes

With record, 75% refund of tuition

W5

Admin Withdraw W 50% Refund

Yes

With record, 50% refund of tuition

W7

Admin Withdraw W 75% Refund

Yes

With record, 25% refund of tuition

WD

Admin Withdraw W No Refund

Yes

With record, no refund of tuition

WL

**Waitlisted**

 

Student not registered, can register when seat available

WW

**Web Withdraw**

 

STUDENT INITIATED (not used by our office), with record