Registrar student records retention and disposal guidelines
Registrar
All Registrar records except for those identified below are permanent.
1 year after Graduation term
Application for degree submitted via paper form
1 year after receipt
Transcript request (student) – Official transcript request by students
5 years after course completion
Add/drop requests submitted via paper forms
Admissions & Financial Aid
For any inquiries related to Admissions and Financial Aid records, contact the appropriate data steward.
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ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.