Adding transfer coursework to a student's record (Registrar)

UNDER CONSTRUCTION

TU uses two methods of adding transfer coursework to a student’s record: via the transfer articulation process and by adding to SHATRNS. The SHATRNS method is approved by exception only.

High level view

Identify previously articulated dual enrollment courses
If not already in Banner, a new institution should be created
An institution must be set up as one from which TU accepts transfer work (check SOABGTA for calendar type and level)
Enter transfer coursework equivalencies for the institution
Articulate the student’s transfer coursework
If needed, add the RTDE attribute to previously articulated dual enrollment courses

Distribution of responsibilities

Depending on the student population, parts of the transfer articulation process are distributed as follows:

Registrar (confirmed 5/31/22)

Once NTC is trained, the Registrar will no longer do this.

Transfer Articulation (Admissions - Sarah Casbergue)

Student populations: new transfer students, part of Spring Scholars

NTC Advising (Kevin Krivchuk and select others)

Student population: new FTF students, Spring Scholars, NTC students who took courses elsewhere after matriculation

Training will be provided in Summer 2022

SoPA (Program Directors/Advisors)

Student populations: all SoPA undergrad and grad students

Training will be provided in Summer 2022

About Spring Scholars

Spring Scholars are those who applied for fall, but were offered admission for the following spring.

Division of TA responsibilities for Spring Scholars

In the fall prior to their spring start, Spring Scholars choose from:

Participate in a study abroad experience through a partner institution (John Cabot University).
- Students can only choose courses from a list of courses previously approved/articulated.
- Transfer Articulation (Sarah Casbergue) keeps track of these equivalencies and provides lists to NTC Advising.
- When the transcript arrives, NTC Advising adds the coursework.
Take courses at a domestic institution as a visiting student.
- Students are encouraged to submit course syllabi to Transfer Articulation so that Sarah can identify how the courses will transfer to TU.
- Sarah reviews and posts applicable coursework in SHATAEQ with grades of IP. The coursework is articulated but not rolled.
- When the transcript arrives, NTC finishes the process which includes grading and rolling coursework.
- If Sarah doesn’t receive syllabi, advising handles the whole process when the transcript arrives.
Take the fall semester off or pursue another non-academic opportunity.

Additional uncategorized notes

American Council on Education (ACE) coursework

The American Council on Education (ACE) provides recommendations for applying non-credit training to academic programs.

We require a transcript from the organization that offered the training, and not the credit recommendation from ACE, in order to post the credit.

Exceptions

The following programs/offices do not use articulation, but rather enter coursework in SHATRNS:

MD/MPH
SPHTM

Guiding principles >

On this page

Articulating one transfer course to multiple TU courses

Entering an articulation exception for a student (SHATAEQ)