Entering consortium grades for TU students / Transcripts

Transcripts

Each spring and fall we must request consortium student transcripts from our partnering institutions. And, we must send our partnering institutions official transcripts for their students. For a comprehensive list of who our consortium students are for a particular term, we use the CR-REGR-046 COGNOS report. This report is automatically generated to the CognosReports Server (CognosReports<Registrar<Consortium) or can be run for a particular term in COGNOS itself. Once the majority of grades are in for a term, we review the student transcripts before printing and sending out the partner institution transcripts.

Grades

When we receive transcripts from consortium schools for TU students, we next enter the grades. (See also: https://tulaneu.atlassian.net/wiki/spaces/REGISTRAR/pages/2064438)

1. Look up the student’s ID in SPAIDEN and write it on the transcript.

2. Look up the CRNs in SFAREGS and write them on the transcript.

3. Enter the new course title for each section in SSASECT.

4. Enter the grade in SFASLST.

   1. In the key block, enter the CRN, Go. Check the roll box.

   2. Enter the grade and Save.

5. Review SHATCKN to check that the grades appear.

6. Scan the transcript and add to the Transcripts folder in the appropriate semester. In the title of scanned file, be sure to indicate the student’s first and last name as well as TU ID number.