Entering course overrides (SFASRPO)

When adding a prerequisite override, it may at times be more helpful to the student to omit the CRN and instead type in the Subject and Course Number. This will allow students to adjust their schedule based on their preferred meeting pattern. Of course, use conventions established by your department when considering this method.

The Registrar’s Office can add pre-requisite overrides upon request from the academic advisor or the academic department. Entry by the department is preferred.

The Department override provides permission to take a section of a course due to the following restrictions: instructor, field of study (major), degree, college, classification, level.

The Registrar’s Office can enter Department overrides only with written permission of the instructor/department. Entry by the department is preferred.

Only the department offering the course can enter a Capacity override.

The Registrar’s Office can enter Capacity overrides only with written permission of the instructor/department. Entry by the department is preferred.

Students should submit a Course Conflict Resolution form using the Registrar Support form or drop off in person. The form must be signed by both instructors for whose classes the time conflict occurs. If one signature is missing, do not process, and inform the student they need the second signature.

In SFASRPO, enter a TIME Permit for the CRN that needs to be added.

If the request was made via email, reply to confirm.

Students should submit a Course Repeat Permission form. Once approved by the advisor, it is automatically pulled into Banner.

The Registrar’s Office can enter Repeat overrides upon request by the advisor due to technical complications with the form.

1. Check SFASTCA to see registration history, check http://classschedule.tulane.edu or Banner (SSARRES, SSAPREQ) and make sure an override is necessary

   1. Sometimes there are reasons a student cannot register that gets mixed up with other errors on the schedule (field of study restrictions, for example)

   2. We usually assume advisors have the proper documentation for pre-req/repeat overrides.

2. If that's clear, consider the override that's being requested. There are 4 types of overrides in SFASRPO:

   a. Pre-Req
   b. Department
   c. Capacity
   d. Repeat

3. We can do a pre-req override provided the advisor gives a reason (they're expecting AP/IB/A-level/transfer coursework). Usually the advisor cites a specific CRN - for 202230, they might request a pre-req override for 98619 (PSYC 3200-02). Issue the override for PSYC 3200, not just that section. It makes life easier if the student changes their mind on sections.

4. Repeat overrides can be issued at the discretion of the advisor.

5. All other overrides need to come from the department or with some sort of supporting documentation (an email from a professor, etc).

6. If a special circumstance requires you to override some sort of registration error, (say a time conflict) override in SFAREGS.

(contributed by SR)