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Prior to access to any of our tools, all new employees users should complete FERPA training. Affiliate employees are set up differently for FERPA training. |
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Registrar access management by tool
Tool | Where it’s managed | Who can do it? | Point of Contact | Link to setup |
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FERPA training for “regular” employees | Bridge | anyone | Denise | Prove this link to those only needing FERPA training: https://tulane.bridgeapp.com/learner/programs/927d5f27/enroll |
FERPA training for affiliates/student workers | Bridge | Denise | Denise | Assigning FERPA training to a student intern or affiliate employee |
Advisor tab | Banner - SIAINST | anyone | Denise | |
Faculty tab | Banner - SIAINST | anyone | Denise | |
Staff tab | Banner - SPAIDEN | anyone | Denise | |
Self-Service Reports tab | IT Banner access request | Denise | Denise | |
Degree Works | Degree Works, Banner - SIAINST | Monet, Smackin, Denise | Monet, Smackin, Denise | |
Grad app dash | Grad app dash | Jana, Denise | Jana | Soon to be deprecated |
ServiceNow | IT Help request | anyone | Denise | |
Commencement or Degree Cert tool | Commencement link in Gibson | anyone | Denise | |
Grade change approver | Academic dash | anyone | Stephanie D, Denise | |
Major/minor certification | Academic dash | anyone | Stephanie D, Denise | |
CAT/CIM | CAT, CIM | Sarah | Sarah | |
CLSS | CLSS | Shelby, Meredith | Shelby, Meredith | |
Banner | IT Banner access request | Denise, Colette | Denise |
Registrar access management by role
Advisor tab gives access to:
Advisee list
Search for students
Unofficial transcript
Grade change
Test scores
Holds
student information
Advisee grade summary
Related content
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Registrar Staff |
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Advisors |
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NTC advisor |
Tool | Access steward | |
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Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) | |
Create as advisor in DW | Degree audit lead or Peter Pagonis manually adds | |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) | TUL_REG_ADVS_USERS |
Added as ADV in DW | Peter Pagonis (IT) | |
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team | |
Grad app dashboard Grad Coordinator role | Jana Whipple (Reg) or anyone in Reg who is a Site Admin | |
Commencement link/degree cert tool | Denise Kidd (Reg) Stephanie Davis (Reg) | |
Banner training, access | Denise Kidd (Reg) | Include RG_TUL_COMMENCEMENT for SZADEGR |
Gibson Registrar Tools links
| IT ticket | |
WD/LOA dash | Need to check with Brian Zitzman (maybe linked ACAD advisor type, maybe Banner class ACADADV_10) | |
Add as a certifier in the academic dashboard | Stephanie Davis (Reg) | |
Frevvo | Joy Landry (can this be associated with ACADADV_10?) |
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NTC super advisor |
Description
This role is an add-on to the NTC Advisor role.
Tool | Access steward |
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All NTC advisor tools | |
Withdrawal/LOA dash | Joy Landry (IT) (need to confirm this) |
Cognos | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
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Non-NTC professional advisor |
Description
School-specific administrative and content advising. Not as much Banner as NTC.
Tool | Access steward |
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Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
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Administrative Graduate Director (AGRD) |
Description
Do not meet with students
Certify degrees
(Janet Morgan, Ann Schumacher)
All Professional advisor tools
Tool | Access steward |
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Banner training, access
| Denise Kidd (Reg) |
Advisor tab/Degree Works | Denise Kidd (Reg) or Degree Audit (Reg) |
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Faculty advisor |
Description
Thesis/dissertation committee
Programmatic advising focused on content
Tool | Access steward |
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Advisor tab/Degree Works | Denise (Reg) or Degree Audit (Reg) |
Degree Works petitions tab | Enabled via Advisor tab/Denise, but confirmation done by Degree Works (Reg) team |
Self-service reports | BIA |
Confirm time ticket | Gibson assignment group (IT) |
Concise student schedule | Gibson assignment group (IT) |
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Student success support staff |
Description
Retention, success coaches, career counselors
Tool | Access steward |
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Banner training, access | Denise Kidd (Reg) |
Cognos and self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
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Faculty |
Tool | Access steward |
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CIM | Sarah Montes (Reg) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) // TUL_REG_ADVS_USERS |
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Dean/Chair |
Tool | Access steward |
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Major/minor cert tool | Stephanie Davis (Reg) |
CAT | Sarah Montes (Reg) |
CIM | Sarah Montes (Reg) |
Withdrawal/LOA dash | Joy Landry (IT) |
Grade change dash | Denise Kidd (Reg) or Stephanie Davis (Reg) // TUL_REG_ADVS_USERS |
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Scheduler/Admin |
Tool | Access steward |
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CLSS | Meredith, Class Schedule lead (Reg) |
Self-service reports | BIA, Denise (for BAN_TUL_RG_ACAD_10) |
Confirm time ticket link in Gibson | Gibson assignment group (IT) |
CAT | Sarah Montes (Reg) |
On this page
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