Page Comparison

• Term: If student’s enrollment term has not yet occurred but is within 6 months, use the student’s starting TU enrollment term as the beginning term for the course in SHATATR.  Most courses in SHATATR should be associated with a fall or spring term. Only use the summer term if the student is beginning at Tulane in the summer.

EXAMPLES:

• Student’s initial enrollment term is 202230.  The course is approved during May or June 2022.  SHATATR term should be 202230 since the course was approved within 6 months of student’s enrollment term and we should not use the summer term.  Evaluate in SHATAEQ as normal.

• Student’s initial enrollment term is 202310.  The course is approved during June 2022.  SHATATR term should be 202310 since the course was approved within 6 months of student’s enrollment term.  NOTE: If another student with an earlier (202230) enrollment term needs the same approval and we have evidence that the course was approved within 6 months prior to 202230 term (aka not approved in January 2023) send to Sarah—along with the original approval—to change the start term in SHATATR.  This will cause the course to expire one semester earlier than initially anticipated for the 202310 student.  Evaluate in SHATAEQ as normal once Sarah changes term information.

• Student’s initial enrollment term is 202220.  The course is approved in April 2022.  SHATATR term should be 202220 since the course was approved within 6 months of student’s enrollment term and student is initially enrolling in the summer term.  Evaluate in SHATAEQ as normal.

If student’s enrollment term has already passed or is the current term in question, use the current or upcoming semester ( if done in the summer and student did not start in the current summer term) TU term as the beginning term for the course in SHATATR.  If enrollment term has passed, course will need to be posted through Override/Edit in SHATAEQ for the student in question, but the 3-year validity period in SHATATR will begin at the term of approval for future students.If enrollment term is concurrent with the term of approval, evaluate in SHATAEQ as normal. 

EXAMPLES:

• Student’s initial enrollment term is 202210.  The course is approved during September 2022.  SHATATR term should be 202230 because student’s enrollment term has already passed and course was approved during the current fall term.  Course must be manually posted in SHATAEQ as an Override/Edit.

• Student’s initial enrollment term is 202210.  The course is approved during July 2022.  SHATATR term should be 202230 because student’s enrollment term has already passed/is not summer enrollment and the fall term is the upcoming term after a summer approval.  Course must be manually posted in SHATAEQ as an Override/Edit.

• Student’s initial enrollment term is 202210.  The course is approved during April 2022.  SHATATR term should be 202210 because student’s enrollment term is concurrent with approval term. Evaluate in SHATAEQ as normal.

• Student’s initial enrollment term is 202220.  The course is approved during June 2022.  SHATATR term should be 202220 because student’s enrollment term is concurrent with approval term and the student’s enrollment is for the summer.  Evaluate in SHATAEQ as normal.

If a student’s enrollment term is more than 6 months away (e.g. gap year students), use the closest upcoming non-summer TU term as the beginning term for the course in SHATATR.

EXAMPLES:

• Student’s initial term is 202330.  The course is approved in June 2022.  SHATATR term should be 202230 since the approval is more than 6 months prior to student’s enrollment term and we should not use summer terms.  202230 is the upcoming non-summer TU term closest to the summer approval. Evaluate in SHATAEQ as normal.

• Student’s initial term is 202330.  The course is approved in November 2022.  SHATATR term should be 202310 since the approval is more than 6 months prior to student’s enrollment term.  202310 is the upcoming non-summer TU term closest to the November approval.  Evaluate in SHATAEQ as normal.