PIN assignment jobs MUST be done in the order below, as the first PIN applied to a student’s record will be the one Banner gives preference to.
** Beginning in 2024, students will need their spring PINs applied in summer as well. Until the Appworx processes below must be modified, REG_PIN_ASSIGN_BATCH_C may be used to update students' summer PINs. There is a Cognos report that can be used to help discover discrepancies: TU Groups > Registrar > Registrar Reports > Data Cleanup > Spring and Summer PIN Reconciliation**
1. Athletes– REG_PIN_ASSIGN_SPRT_M
Assigns the athletic PIN to any students coded as athletes in the current semester
Athletes roll in at the first registration window
Athletics will also send a list of student managers, etc. who will also get the athletic PIN
Use REG_PIN_ASSIGN_BATCH_C to apply athletic PINs to these additional students
2. Nursing Students
3. BSM-MAC Students – REG_PIN_ASSIGN_BSM_C
Assigns PINs to BSM-MAC dual degree students based on the number of graduate-level credits the students have earned
Allows UG students to roll in with GRs
NOTE: Sometimes students are admitted to the BSM-MAC dual degree after this PIN assign job has been run. These students will need to be updated manually in SPAAPIN.
4. JR year abroad
Allows students who were abroad, and whose transcripts may not have arrived from their abroad institutions to roll in with the first Juniors (86 earned credits)
Run a REGR-4030 class roster to get list of students studying abroad in the previous fall or spring term.
There are typically two in-person Top Scholars events and one virtual event for students who do not come in person.
Create separate PINs for the three events.
Admissions will create events in both Slate and Banner. PINs will be automatically assigned as part of the Slate-to-Banner feed processes.
Check to ensure PINs are being assigned correctly.
6. Spring Scholars (spring registration only)
Get Spring Scholar registration/orientation date from Admissions. Create a PIN for this date.
Assign the PIN to incoming students – get list from Admissions - REG_PIN_ASSIGN_BATCH_C
This same population of students will also need advising holds placed on them - REG_APPLY_HOLD_C
7. Spring Scholars (fall registration only)
In spring, for fall registration, Spring Scholars will still have an N (new FTF) student type. Spring Scholars will not roll to Continuing FTFs until after the end of the spring term. Incoming fall FTFs are not given time tickets because they must register via freshmen registration events. So Spring Scholars must be given daily PINs based on their earned credits.
Get TUIDs from Spring Census report.
Assign last day PINs to current term Spring Scholars – REG_PIN_ASSIGN_BATCH_C
6. Zero-hour PINs – REG_PIN_ASSIGN_RAND_M
Assigns random PINs to students with 0 earned hours
Reserve one full day in November for 0 hour students (fall FTFs)
Always run this process last
7. Incoming FTFs
Create a PIN for June 1 for incoming fall FTFs
Admissions will create a “dummy” CAT event in both Slate and Banner. PINs will be automatically assigned as part of the Slate-to-Banner feed processes.
Check to ensure PINs are being assigned correctly.
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