Possibly outdated information.
This article describes how we complete the hiring process with student employees/interns. At the beginning of each fall, HR hosts a job fair.
HCM is accessible via Gibson. From the Staff tab, select HCM Manager Self-Service.
Determine if the student was previously employed by the university by searching the HCM Student Manager.
Students not previously employed by the university must complete a new hire packet.
As the student for their full legal name, TU ID number, and email. The hourly wage is $10/hr.
Send a new hire packet.
Payment Type (hourly)
Then create placement, search for the student (if they don’t populate, go to ‘new student hire packet’
Now the student gets invited to complete the packet
I-9’s-> section 1= can be processed on website
I-9’s-> section 2= need to be completed in person in the HR office at University Square, 200 Broadway
NOTE: Must be a domestic bank account for direct deposit
Once the packet is complete and submitted:
I will get an email to assign them to the office
Will need to know how much they will be getting paid and the acc #/ Nat acct. that we want their pay to come out of
Then, place the student in the Registrar’s office
To create placement:
Create placement-> “create hourly assignment”
Start date: select magnifying glass, select pay-period in which they will start working
Placement: 23310S01.Administrative Aide 1.
Position: start with “org #” followed by the letter “s”
Then pick position (not stipend)
The same job title/position can be used for multiple students
Hourly Rate: how much are they making an hour
Work-Study: select “work-study on campus”
Acct./Project: account to charge users for (222103)
Submit
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